Revenue Training of Assistant Commissioner and Extra Assistant Commissioners

FINANCIAL COMMISSIONER’S OFFICE, PUNJAB
STANDING ORDER NO.8

1st Reprint 6th November, 1911.
2nd Reprint 7th August, 1934.
3rd Reprint  - 1952
Revised on 31st January, 1972

Revenue training of Assistant Commissioners and Extra Assistant Commissioners

In connection with this Standing Order, paragraphs 219,220,221 and 222 of the Land Administration Manual should be consulted.

1.  This standing order contains instructions for the training of Assistant Commissioners and Extra Assistant Commissioners in revenue work.

The appendix indicates how this revenue training fits in with the general training of Assistant Commissioners and Extra Assistant Commissioners, during their training.

2.  Revenue Training - The following instructions are intended to apply in their entirety to Assistant Commissioners and Extra Assistant Commissioners. The duration of Revenue Training will be 8 weeks (17th to 24th Week). This period should coincide with the time when Revenue Officials perform some of the most important functions like crop inspection, final attestation of Jamabandis, preparation of Dhal Bachh, preliminary preparation of Jamabandi, etc. This would afford an opportunity to the probationer to get first hand idea about these important operations. Eight weeks’ revenue training will cover three phases. During the first 3 weeks, the Probationer will acquaint himself with the works of a patwari and a kanungo and will actually perform the functions of a patwari and a kanungo. During the next 2 weeks, the Probationer will be attached with the Tehsildar, and will acquaint himself with the functioning and organisation of the Tehsil Office. During the final 3 weeks, the Probationer will actually perform the duties the duties of an Assistant Collector II grade.

3.  Detailed works to be done during the three phases will be as follows: -

Phase I—Patwari and Kanungo

(a)  Assisted by the Tehsildar, the Probationer will acquaint himself with the work of a Patwari and a Kanungo. The Probationer should be briefed in detail about the preparation of land records and the records of rights. In this connection, some of the specific duties to be performed by the Probationer will be as follows: -

(i)  During the girdawari operations, crop inspection of at least one Revenue Estate will be carried out by the Probationer and complete entries in this connection will be made in the girdawari register by the Probationer in his own hand. At the completion of the girdawari, one jinswar statement will be prepared by the Probationer in his own hand writing.

(ii)  The Probationer will enter at least 20 mutations and get these verified from the Kanungo and attested from the Assistant Collector IInd Grade. Out of the 20 mutations, at least one mutation should relate to succession.

(iii)  Dhal Bachh should be prepared by the Probationer in his own hand.

(iv)  The Probationer should be acquainted with the final attestation of jamabandi and its consignment in Tehsil Office.

(v)  The Probationer will amend Shajra on the basis of various Tatimas prepared at the time of mutations.

(vi)  Six monthly, annual and quinquennial statements will be prepared and Lal qutab of at least one village will be filled up by the Probationer in his own hand.

(b)  After having performed the functions of the patwari, the Probationer will be fully acquainted with the work of Revenue Kanungo.  For about two weeks, he will be given, an independent assignment of Kanungo.  During this period, he should perform independently the various functions and duties of the Kanungo.  Some of the specific duties to be performed by him are listed below:-

(i)  Inspection of the working of at least 3 patwaris as per the detailed performa prescribed in the annexures to Chapter 8 of the Land Records Manual.

(ii)  Cent per cent checking of the girdawari done by the patwari. The Probationer should especially check the numbers in respect of which, there is entry regarding the change of possession. Number in respect of which application for correction of girdawari for the previous harvest have been filed should also be verified.

(iii)  The Probationer will verify at least 20 mutations entered by the Patwari and compare it with the entries of jamabandi, registration memorandum, chaukidar’s birth and death register, etc.

(iv)  The Probationer will do the preliminary attestation prescribed to be done during December. He will also prepare the indices of all mutations as prescribed in the Land Records Manual and do verification of Jamabandi with the Tehsil record as prescribed in the Land Records Manual. At least Tatimas prepared by the Patwari will be verified  by the Probationer by actual measurement on ground.

(v)  The Probationer will ensure the execution of at least 5 warrants relating to the transfer of possession and attachment of crops/land.

(vi)  He will verify Dhal Bachh by comparing with the entries in the mutation register, girdawari and jamabandi register.

Phase II - Tehsil Office

During the next 2 weeks, the Probationer will be attached with be attached with the Tehsil Office. During this period, he will study, in detail, the working of the various Branches in the Tehsil. He will also study the maintenance of records and preparation of various statements as prescribed under the Land Records Manual and the Financial Commissioner’s Standing Order No.55.

Two important functionaries in the Tehsil Officer are Tehsil Officer are Tehsil Officer Kanungo and Tehsil Wasal Baqi Nawis. The Probationer will, therefore, be made to work against the aforesaid posts independently for a week each.

As Office Kanungo and in addition to the various duties prescribed in respect of maintenance of record, preparation and submission of revenue and agriculture statements, the Probationer will perform the following specified functions:-

(i)  Preparation of indices in respect of record of rights and consolidation record consigned in the Tehsil Office.

(ii)  Preparation of acquittance rolls, pay bills of the staff.

(iii)  Posting of register Memorandum of Kanungo and ensuring compliance in respect of entering of mutation.

(iv)  Filing of office copies of mutation-sheets. While working as Tehsil Wasal Baqi Nawis, the Probationer will be made the over-all incharge of the maintenance of register prescribed in Taccavi Manual, Land Records Manual and Financial Commissioner’s Standing Order No.55. In short, he will perform the following functions:-

      (a)  Prepare kistbandi in respect of Land revenue demand and also taccavi instalments .
      (b)  Make entries in Day Book on the basic of Treasury Challan.
      (c)  Make relevant entries in demand register in respect of land revenue and taccavi recoveries.
      (d)  Make entries in the register regarding blank warrant forms issued etc.

During this period, the Probationer will also be attached with the Tehsildar. He will accompany the Tehsildar during his village touring. He will also observe him while he is performing the duties in respect of attestation of mutation, official attestation of jamabandi, checking of girdawari and Dhal Bachh and the registration work. The Probationer will actually make entries in the various registers prescribed in the Registration Manual.

Phase III

During the third phase, the Probationer will be given independent charge of at least two Kanungo Circles for supervisory functions. During this period, he will act independently as Revenue Officer in respect of these two Kanungo Circles. He will exercise the power of Assistant Collector Grade IInd in respect of partition cases. Specific duties to be performed by the Probationer will be as follows:-

(i)  He will be responsible for the recovery of land revenue and taccavi dues in respect of his Circle.

(ii)  He will exercise the powers of Assistant Collector 2nd Grade in respect of Revenue cases and Assistant Collector 1st Grade in respect of partition cases. The Probationer should decide at least 10 cases during this period. He should also attest atleast 100 uncontested mutations .

(iii)  Final attestation of atleast 2 jamabandis should be done .

(iv)  Five Dhal Bachhs should be checked .

(v)  Entire registration work as Sub–Register should be performed for atleast 5 days .

(vi)  The probationer should make a detailed inspection of the office of two Kanungos under his charge. Detailed inspection should be done keeping in view the proforma as prescribed in the annexure to Chapter 8 of the Land Records Manual. While inspecting the work, the probationer should physically, go over the work performed by the kanungo by checking in detail the record of one or two patwaris.

4.  Attachment with the Sub – Divisional Officer (Civil) - Duration 3 weeks  (25th to 27th week) - During this period, the probationer will be attached with the Sub–Divisional Officer for the first week and during the remaining two weeks, he will be made to perform the duties of the Sub Divisional Officer independently . During the initial attachment, he will study in detail the working of the Arms License Branch, passport section and the Registration Fee Branch . He should also accompany the Sub – Divisional Officer on his tour. The Sub – Divisional Officer should do detailed inspection of a Tehsil accompanied by the probationer. The Probationer will also attend the Court of the Sub – Divisional Officer. During the next two weeks of attachment with the sub – Divisional Officer, the probationer will be made to work as Sub – Divisional Officer independently . In case revenue and magistrate’s powers have been conferred upon him, he will act as Assistant Collector and Executive Magistrate 1st class and dispose of revenue and judicial cases and also security proceedings and cases of public nuisance under the provisions of the Cr. P. C . The Probationer will also conduct a detailed inspection of the Tehsil office independently. The inspection will be conducted as per the Financial Commissioner’s Standing Orders 14 and 55.

5.  Training in District Office - Duration 4 weeks (28th to 31st week) - During this period, the Probationer will work in the Deputy Commissioner’s Officer and study the working of the various Branches. In order that the training should be meaningful, he should thoroughly study the District Office Manual and thereafter he should be attached with the various Branches. He should study and work in the Branch himself and perform various duties as Assistant of the concerned Branch. While acquainting himself with all the Branches, special emphasis should be laid on training in Sadr Kanungo, Record Office, District Revenue Accountant and Development Branches. The Probationer should also be made to work independently for one week each as Sadr Kanungo and District Revenue Accountant. Thereafter for one week, he should perform the functions of Assistant Superintendent (Revenue & Record) and Office Superintendent. During the concluding part of his attachment with the District Office, the Probationer assisted by the Deputy Commissioner or the Additional Deputy Commissioner should carry out a detailed inspection of Sadr Kanungo and D.R.A. Branches. Detailed inspection note should be submitted along with his weekly diaries.

6.  Attachment with the Deputy Commissioner - Duration2 weeks (32^nd to 33^rd week) - During these two weeks of training, the Probationer will once again be attached with the Deputy Commissioner. He will also prepare a detailed review report regarding the training imparted during the 31^st week listing down the deficiencies if he noticed any and his suggestions for improving the contents of training. He should also make a detailed appraisal of the training program. Various assignments prescribed by the Lal Bahadur Shastri National Academy of Administration should also be completed during this period.

7.  Working with Commissioner - Duration 1 week (34^th week) - The Probationer will spend one week with the Commissioner of the Division. The Commissioner will arrange inspection of a District during the period, so that the Probationer may refresh the training which he has obtained during his stay in the District. The Commissioner may also arrange a seminar or discussion to acquaint the probationer with other administrative matters. The Commissioner will take him on tour and also give an opportunity to participate in any great event, fair or mela during this period.

8.  Supervision and Reports - Throughout the training, the Probationer will prepare weekly diaries (in duplicate) in which the details of work done on each day of the previous week should be given in detail Inspection notes, appraisal report, socio-economic surveys, etc. should be attached with the concerned weekly report. The weekly report should be handed over, as far as possible, personally by the Probationer on Monday morning to the Deputy Commissioner. The Deputy Commissioner should allocate at least two hour in a week for the Probationer so as to go into detail the training imparted to him during the week. The Deputy Commissioner should also appraise the various reports, etc. submitted by the Probationer and make constructive suggestions. The probationer should also clear his doubts, seek clarification etc. during this meeting with the Deputy Commissioner.

9.  One copy of the diary will be returned to the Probationer along with the detailed appraisal of the Deputy Commissioner and the second copy will be forwarded to the Divisional Commissioner along with the appraisal report of the Deputy Commissioner. In case, the Probationer is stationed at District headquarters, other than the Divisional headquarters, the Divisional Commissioner during his visit to the District in which the Probationer is under training, should review the training being imparted to the Probationer with the Deputy Commissioner on the basis of the weekly diaries received by him.

10.  Suppression - With the issue of this Standing Order, the existing Standing Order No.8 stands superseded.