Business Returns

THE  FINANCIAL   COMMISSIONER’S
STANDING   ORDER   No. 52
Business  Returns

Original issue, dated 11^th June, 1909.

1^st reprint, dated 25^th October, 1911.

2^nd reprint, dated 27^th July, 1921.

3^rd reprint, dated 20^th January, 1938.

4^th reprint, dated 20^th March, 1952

1.  Quarterly business returns - The prescribed business statements are in the forms annexed I to V, and should be submitted by the Deputy Commissioner or Settlement Officer for each quarter of the years which begins from October 1^st.  Statement V will only be submitted when a special revision of records or general re-assessment is in progress, and statements I, II and III need not be submitted for the quarter ending 30^th September.  

2.  Explanatory remarks, etc. - The quarterly returns should in every case be accompanied by a brief letter written upon half-margin, containing such additional explanations and details as may be necessary to enable the officer or officers to whom they are forwarded to appreciate fairly the work of the quarter under report.  The work shown in the statements for the whole year will be noticed in the annual report.  

3.  Procedure in districts not under settlement is regard to statements I to IV and in districts under settlement in regard to statements I to III - When a district is not under settlement, the Deputy Commissioner will submit statements I to IV to the Commissioner.  The fair copy of statement IV will be accompanied by the office copy.  The Commissioner, after recording his remarks on both copies will forward statement IV to the Director of Land Records.  The Director of Land Records, after recording his remarks, will retain the fair copy in his own office for record and will return the office copy through the Commissioner to the Deputy Commissioner. With the statement for each quarter the Deputy Commissioner will send to the Commissioner, for perusal and return, the office copy of statement IV for the previous quarter.    

In the case of districts under settlement, the Deputy Commissioner will submit only statements I to III to the Commissioner of the division.  Only the fair copy of statements I to III should be submitted to the Commissioner, who will send to the Deputy Commissioner a copy of his remarks on the statements.   

4.  Procedure in districts under settlement as regards statements IV and V - When a district is under settlement the Settlement Officer will submit statements I to V to the Commissioner.  The fair and office copies of statements IV and V will be sent.  The Commissioner will send a copy of his remarks on statements I to III to the Settlement Officer.  After recording his remarks, the Commissioner will send both copies of statements IV and V to the Director of Land Records.  The Director of Land Records, after recording his remarks will send both copies to the Financial Commissioner.  The Financial Commissioner will record his remarks on both copies, and the fair copy will be retained for record in the Financial Commissioners’ office and the office copy will be returned through the Director of Land Records and the Commissioner to the Settlement Officer.  In sending up statements IV and V for each quarter the Settlement Officer will forward to the Commissioner and Director of Land Records, for perusal and return, the office copy of statements IV and V for the previous quarter.     

5.  Miscellaneous business which does not fall under any of the descriptive headings in statement II must not be entered in the quarterly returns.  Partition and Revenue Court cases, on which further action is deferred pending decision of suits filed in the Civil Courts should, for the purposes of these returns, be reckoned as decided.  The files of cases in which further action is thus deferred should not be left in charge of the departmental clerks but should be sent to the Record Office.  When, by the termination of proceedings in the Civil Court, either of the parties to a revenue case of the nature above referred to desires to revive proceedings, the file will, on application being made, be restored to the register of pending cases, and be reckoned in these returns as a new institution.  

STATEMENT  NO. I.

Showing the work done by each officer (Original cases only) for the quarter ending----19

NOTE.   (1)  Repeat the detail given in column 8 for each officer.  Then figures showing cases “disposed of” should be written in red ink.

Column 12 should give the total of columns 9, 10 and 11; column 15 the total of columns 13 and 14.  The total of all cases entered in column 15 as (a) for disposed, and (b) disposed of should agree with the corresponding totals in statement II.  Cases entirely decided at tehsils should be credited to the tehsil officers concerned.  Case in which final orders are passed by a headquarters officers will be credited to him, even though the bulk of the proceedings may have taken place in the tehsil.   

(2)  Column 17. - Explanations should always be given as to the delay in disposing of cases pending for longer periods.

STATEMENT  NO. II
Classified list of cases in Revenue Courts or before Revenue Officers.

INSTRUCTIONS 

Column no.8 (i) Lambardars- As soon as a case is instituted it should be shown as pending in the court of the Revenue Assistant.  If in consequence of a case being disputed it goes to the Collector, it should be shown as disposed of by the Revenue Assistant and pending with the Collector.     

(ii)  Sufedposhes and zaildars - Cases should be shown as pending with the Collector throughout.       

Column no.9. Patwaris and kanungos - The following cases only should be shown under this head :- 

(i)  Appointments, whether temporary or permanent.

(ii)  Suspension, dismissal, fines or retirement.

(iii)  Rewards

(iv)  Promotions

(v)  Transfers

(vi)  Leave granted by Revenue Assistant or Collector.     

Column no.10 Assessment by estates of land revenue, etc. - Fluctuating assessment should be shown here and shown in the returns of the Collector only.

Column no.12.  Special assessment, including alluvion and dilluvion. - These cases should be shown in the business returns of the assessing officer.(Tehsildar or Revenue Assistant).

Column no.13.  Collection processes - All coercive processes should be shown in the tehsil business returns even when issued after reference to superior authority.

Column no. 15(a) -Execution of partition cases should be shown against serial no.15(a) and not against serial no.19,(other cases under the Land Revenue Act).

Column no.17 - Execution of orders of civil, criminal or revenue courts - Only the following orders of civil, criminal and revenue courts should be shown in this statement:-

Civil and revenue courts:--

(i)  Warrants of attachment of immovable property.

(ii)  Warrants of possession of immovable property.

(iii)  Warrants of sale of immovable property.

(iv)  Paupers applications.

(v)  Mustajri.

(vi)  Probate.

Criminal courts:--

(i )  Warrants of attachment and sale of immovable property under section 87/88 of the Criminal Procedure Code.

(ii)  Warrants for recovery of fines.—

(a)  Robkars, reminders, etc., should not be shown.

(b)  All this work should appear in the business returns of the tehsil and not of the Collector.

(c)  Certificates of recovery of land revenue and other demands for other districts should not be entered in the business returns.    

Column no.19. - Other cases under the Land Revenue Act - Applications for changes in the entry of tribal designation and for sanction of sales effected by mutation under the Alienation of Land Act should not be shown under this head.

The appropriate head for such applications in serial no.29. Chaukidara and Rodkohi cases should be shown under this head.

Column no.29.  The Alienation of Land Act - Sanction for sales effected through mutation should be included under this head as well as sanction granted on applications

STATEMENT NO. III
Revenue  appellate  work

STATEMENT  No. IV
____________________DISTRICT

Maintenance of village records for the quarter ending________________

INSTRUCTIONS

(1)  This statement should be sent separately from the other quarterly returns, bearing a despatch number and date but with no covering docket.

(2)  All remarks relating to the statement both of the Collector (or Settlement Officer) and of the Commissioner, should be written in the proper column.

(3)  In the quarter ending 30^th June, it should be expressly stated in the remarks column whether all the extra rabi abstracts have been filed or not, as the number of these will usually by less than the whole number of estates.

(4)  Stage 2(d) of Part I.  Note in the remarks column what steps are being taken for the disposal of these old cases.

(5)  In Part II give complete figures for one tehsil before beginning another, and total columns 5, 7 and 8 for each tehsil.

(6)  In column 8 of part II all pending cases in a tehsil should be shown in the tehsildar’s or naib-tehsildar’s circle, no pending cases being shown against extra naib-tehsildars.

PART  I.—GENERAL

PART  II.—SPECIAL  STATISTICS  RELATING  TO 
MUTATION  WORK 

*Notes:  1.   The number of days employed in the tehsil  during the quarter should be entered under the names of the officer if he was not so employed throughout the quarter.

 2.  Column 2(a) of this statement should correspond with column 1 of form T-3 of standing order no.12 and column 3 should correspond with the totals of column 8 of column 8 of form T.4 of standing order No.12, for the corresponding months.

REMARKS

Deputy Commissioner’s Office

No. and date of despatch          

No.____________dated_____________

Commissioner’s Officer

No.______________   dated__________

Deputy Commissioner
_____________District

Average outturn per day per working chain infield number as well as in acres

Paragraphs 6 and 7.  Cancelled

8.  Return of kanungo and other candidates under training - Settlement Officers should submit half-yearly on the 1^st January and 1^st July of each year a statement in the form below showing the kanungo and other candidates under training:--

Half-yearly statement of candidates under settlement training

9.  Maintenance of character books - In sending up the Revenue Business Returns for the quarter ending 31^st March, Settlement Officers should state specifically whether –

(a)  all information required for part II of the character books of their establishment has been obtained and recorded; and

(b)  the other parts of the character books have been duly written up as required by paragraph 3.9 of the District Office Manual.    

10.  Revenue appellate work of Commissioners of divisions - Each Commissioner will submit to the Financial Commissioner half-yearly statements for the periods ending the 31^st March and 30^thSeptember, respectively, showing the revenue appellate work of his court.  For this purpose statement no. XXX of the annual Land Revenue Administration Report, prescribed in standing order no.53, should be used after making the necessary amendments, in manuscript in the heading of the statement.  These half-yearly statements should reach the Financial Commissioners’ Office by the 15^th April and 15^thOctober, respectively, addressed to their Clerk of Court.