Tehsildars and Naib Tehsildars

Department of Revenue
Notification

The 4th July, 1984

The Punjab Tehsildars (Training) Regulations, 1984

No. Comp.  I/OSD-6/ 84.    In exercise of the power conferred by Rule 24 of the Punjab Tehsildar (State Service Class II) Rules, 1984 (hereinafter called the Rules), the Financial Commissioner, Revenue, is pleased to make the following Regulations for imparting training to the Tehsildar : -

1.  Short title, commencement and applicability - (a) These Regulations may be called the Punjab Tehsildars (Training) Regulations, 1984.

(b)  They shall come into force at once.

(c)  They shall apply to the Tehsildars appointed by direct recruitment, by transfer, and by promotion.

2.  Period and nature of training - All Tehsildar shall undergo institutional training at the Punjab State Institute of Public Administration. The period of such training shall be: -

For Tehsildar appointed by direct recruitment            ..4 month

For Tehsildar appointed by transfer                          ..3 month

For Tehsildar appointed by promotion                      ..1 month

In addition, the Tehsildar appointed by direct recruitment and by transfer shall undergo field training and serve as Naib-Tehsildar for the period mentioned against each :-

Tehsildar appointed by Direct Recruitment

 Transfer

Field Training                                     11^th months                      6 months

Service as Naib- Tehsildar     1 year 3 months                  6 months

3.  Institute Training for Tehsildar appointed by direct recruitment and by transfer.  The Institutional Training shall consist of six stages.

Stage 1. --- INTRODUCTION TO THE GENERAL OUTLINE OF THE REVENUE WORK

This will comprise lectures on the following :

Published in the Punjab Government Gazette (Extra) dated the 6^th July, 1984

I.   (a)  how the settlement record is built up form the Khataunis;
     (b)  measurement both jadid and termim;
     (c)  what documents are included with the missal haqiyat and their importance;
     (d)  how harvest inspections are done and the importance of Khasra Girdawari in record work;
     (e)  mutation procedure;
     (f)  tarmim work;
     (g)  how the jamabandi is prepared;
     (h)  how the Kistbandi and Fard Bachh are prepared;
     (i)  the importance of the Lal Kitab;
     (j)  preparation of the Kharif Jinswar and its incorporation in the Lal Kitab;

The trainees should start study of the following books:-

II.   (a)  Douie’s Settlement Manual;
      (b)  Land Revenue and Tenancy Act and Rules thereunder;
      (c)  Mensuration Manual;
      (d)  Chapter 3,4,7,9, and 10 of the Land Records Manual;
      (e)  Punjab edition of the Land Revenue and Tenancy Act and Rules under the former;
      (f)  Final Settlement Report and the Assessment Report of one tehsil of last settlement;
      (g)  Settlement Officer’s notes and the Statement attached thereto of 10 villages.

STAGE II – SURVEY AND RECORD

I.   Measurement and Records:

     (i)  Square measurements;
     (ii)  Tarmina;
     (iii)  Preparation of field book;
     (iv)  Preparation of Khataunis;
     (v)  Preparation of Jamabandis;
     (vi)  Tracing of records form one settlement to another.

The trainees should complete the study write the above Paper in their own hands. They should also prepare the supplementary mentioned in Appendices 8 and 9 of Settlement Manual.

I.  The trainees should complete the study of books mentioned under II in stage I and more particularly Chapter 12 to 14 and Appendix 7 of Douie’s Settlement Manual, Mensuration Manual, and Chapter 3,4,7,9, and 10 of Land records Manual.

II.  Land Revenue Accounts and Collection of Land Revenue- Lectures on the following subject combined with a tour to Tehsil Officer to see the actual working:-

(a)  Study of the Bench of the last two harvests and comparison with the Jamabandi in 5 village and preparation of Fard Bachh;
(b)  Arz Irasal;
(c)  Tehsil Khataunis and Kistbandis;
(d)  Canal demand statements;
(e)  Works of Siaha Nawis and Wasil Baqi Nawis;

This training be combined with practical explanations of Financial Commissioner Standing Order No.31 which deals with Land Revenue Accounts.

STAGE III ---- TRANING IN VILLAGE ADMINISTRATION

Each trainee shall deal with revenue works of one Kanungo Circle as follows: -

(a)  Fard Bach;
(b)  Inspection of wells and other works built with the aid of taccavi loans;
(c)  Collection of land revenue;
(d)  Work connected with the execution of order of Civil Court with regard to attachment and sale of Agricultural lands;
(e)  Mutation works;
(f)  Partition works;
(g)  Girdawari;
(h)  Attestation of quardrennial Jamabandi;
(i)  Inspection of Patwari’s paper;
(j)  Inspection of Field Kanungo papers;
(k)  Alluvion and dilluvion;
(l)  Suspension and remission of land revenue;
(m)  Taccavi works;
(n)  Demarcation.

During this period a trip should also be arranged to Tehsil headquarters to explain to the trainees the point for tehsil and inspection of Office Kanungo’s officer.

During this period the trainees should also make themselves familiar with the rest of the standing Orders of the Financial Commissioners, Land Records Manual and the Land Administration Manuals.

STAGE IV---- DEVELOPMENT AND PUBLIC ADMINISTRATION

Lectures on the following subjects:

1.  Consolidation of Holdings:

2.  General Principle of--

      (a)  Agriculture.
      (b)  Horticulture.
      (c)  Animal Husbandry.
      (d)  Cooperation.
      (e)  Health and Sanitation.

3.  Five Year Plan, particularly in relation to Punjab;

4.  Community Project and National Extension;

5.  Public relation with particular reference to courtesy, dispatch, etc.;

6.  Administrative technique including the knowledge of      essential statistics and of execution;

7.  Forest with particular reference to anti-erosion and reclamation measures;

      (h)  Panchayats;
      (i)  Canal Irrigation with particular reference to warabandi, chakbandi, occupiers rate and Kharaba, etc.
      (j)  Administration in Modern India and its problems.

STAGE V---- FLOOD RELIFE TRAINING
STAGE VI----GENERAL

The trainees shall also: -

(i)  Study important State Acts, Rules and Regulation as in Annexure I;
(ii)  study subjects which they have to pass in the Department Examination;
(iii)  Learn Noting , Drafting and basic office procedures .

4  Institutional training for Tehsildars appointed by promotion - The Institution training for Tehsildars appointed by promotion shall be as above, except that Part I of stage I , Parts I & III of stage II , and stage III may be omitted .

5.  Field Training for Tehsildars appointed by direct recruitment - Field training shall be imparted as under to the Tehsildars appointed by direct recruitment: -

(i) Attachment with patwari                           Three months

The Deputy Commissioner should arrange for the trainee to work with an able Patwari under the close supervision of an experienced Field Kanungo when he should learn the Patwari’s work in all its details . He should accompany the patwari on his grounds for preparation of the Khasra Girdawari and crop inspection work and assist in the compilation of the jinswar statement from the girdawari papers and their incorporation in the village note – book . He should be instructed not only in measurement ( jaded ) , but in the correction of field maps ( tarmim ) and the preparation of tatima shajras . He should also become acquainted with the process of training records from one settlement to another.

(ii) Attachment with a Kanungo                         One Month

The trainee would acquaint himself with the duties of a Kanungo in general and attend to the following duties in particular : -

(1)  he would conduct inspection of atleast 5 Patwaris as per the detailed proforma prescribed in the Annexures to Chapter 8 of the Land Records Manual ;
(2)  he would conduct the cent per cent checking of the girdawari done by the Patwari ;
(3)  he would verify at least 30 mutation entered by the Patwari and compare it with the entries of the Jamabandi Registration Memorandum, Chowkidar’s Birth and Death Register, etc.;
(4)  he would prepare the indices of notices as prescribed in the Land Records Manual;
(5)  he would verify the Jamabandi with the tehsil record as prescribed in the Land Records Manual;
(6)  the Tatimas prepared by the Patwari will be verified by him by him by actual measurement on ground
(7)  he will ensure the execution of at least 8 warrants relating to the transfer of possessed and attachments of crop/lands;
(8)  he would verify Dhal Bach by comparing with the entries in the Mutation Register, Girdawari and Jamabandi Register; and
(9)  he would take note of the Diaries, Sketch maps and other Registers Maintained by the Field/Officer Kanungo.

(iii)  Independent charge of eight Patwari Circle as Kanungo   …  Three months.

The trainee shall be placed in charge of eight patwaris’ circle to learn the duties of a Field Kanungo. He will be responsible for the conduct and work of the patwaris in his charge and will see that their mutation work is not in arrears. He will supervise the preparation of the bachh, the mutation, alluvion, and dilluvion paper of their village and the accurate preparation of jamabandis and the statements which accompany them. He should learn how jamabandis are attested on the spot and check the incorporation of decided mutations in the new jamabandis.

After working as Kanungo independently for three months, if the Deputy Commissioner is satisfied that the candidate if fit to be recommended for a Kanungo’s certificate, he will recommend him to the Director of Land Records who will issue the required certificate after imposing such test as he may consider suitable and will submit a report to the Financial Commissioner, Revenue.

(iv)  Attachment with Officer Kanungo                        …Two weeks.

      Attachment with Wasil Baqi Nawis                          …Two weeks.

The trainee will study in detail the working of the various Branches in the Tehsil. He will also study the maintenance of various statement prescribed in the Land Records Manual. Particular attention would be paid by him with regard to the working of the Tehsil Officer Kanungo and Tehsil Wasil Baqi Nawis. While in Tehsil Officer, he would ensure and look to the: -

(1)  preparation of indices in respect of record of rights and consolidation record consigned in the Tehsil Officer;

(2)  preparation of acquittance roll, pay bills of the staff;

(3)  posting of Registration Memorandum of Kanungo and ensuring compliance in respect of entering of mutation;

(4)  filling of officer copies of mutation-sheets;

(5)  preparation of Kistbandi in respect of Land Revenue demand and also taccavi instalment;

(6)  entries in Day Book on the Basic of Treasury Challans;

(7)  entries in Demand Register in respect of land revenue and taccavi recoveries; and

(8)  entries in the Register Blank Warrants Forms issued, etc.

(v)  Attachments with Sadar Kanungo   …              Two weeks

(vi)  Attachment with Assistance Treasury Officer… Two weeks

(vii)  Attachment with Tehsildar/Sub-Registrar         One Month

(viii)  Attachment with a Magistrate                       … Two weeks

(ix)  Attachment with Sub-Divisional Officer(C)   …Two weeks

The trainee should keep a diary during this period of training and submit it regularly through the District Revenue Officer to the Deputy Commissioner.

6.  Field Training of Tehsildar appointed by transfer.  Field training shall be imparted to the Tehsildars appointed by transfer as in the preceding Regulation subject to the following modifications: -

(i)  Attachment with Patwari                                                           One Month

(ii)  Attachment with Kanungo                                                        One Month

(iii)  Independent charge of eight Patwari Circles as Kanungo            One Month

(iv)  Attachment with Officer Kanungo, Wasil Baqi Nawis and Sadar Kanungo              One Month

(v)  Attachment with Tehsildar/ Sub- Register                                   One Month

(vi)  Attachment  with a Magistrate                                                  Two Week

(vii)  Attachment with Sub-Divisional Officer (C) (for those appointed by direct recruitment and by transfer).

Two  weeks

7.  Service as Naib- Tehsildar - The Tehsildar under training should be placed in charge as Naib-Tehsildar of two more Kanungos’ Circle. During this time he will deal with the mutation, partition, demarcation, jamabandis and other revenue work of the circles. He should supervise the collection of the revenue of the villages in the circle, make reports about suspension and remissions when necessary, compile taccavi files, inspect wells and other work built with the aid of taccavi loans, carry out the orders of civil courts with regard to the attachment and sale of agriculture land, attend all other revenue work of the circle.

During this period he may be invested with the power of an Assistant Collector, 2nd Grade, and may be given revenue judicial cases to introduce him to the procedure in trying cases under the general supervision of the District Revenue Officer. In circle under fluctuating assessment his crop inspection work should be subject to the approval of the District Revenue Officer. All mutations disposed of by him should be examined by the District Revenue Officer.

The Commissioner of the Division will ensure that the Tehsildars under training are put in charge as Naib- Tehsildar of two or more Kanungos’ Circle for the period of their training (1 year 3 months for direct recruits and 6 months for those by transfer).

The Financial Commissioner, Revenue, will, in consultation with the Punjab State Institute of Public Administration, determine the order in which the various components of the training programme will be implemented for a particular batch of officers. This will normally be so arranged that the trainees have opportunity to hold independent charge of a Kanungo Circle during the months when girdawari inspections are carried out.

9.  The provisions of Financial Commissioner’s Standing Order No. 12, which corresponded to the provision of these Regulations are hereby repealed.

ANNEXURE I
Important Acts, Rules and Regulations covered in the Institutional Training of Tehsildars

1.  Punjab Land Revenue Act, 1887.
2.  Punjab Tenancy Act, 1887.
3.  Punjab Security of Land Tenures Act, 1953.
4.  Pepsu Tenancy and Agriculture Lands Act, 1955.
5.  Punjab Village Commons Lands Act.
6.  Punjab Urban Ceiling Lands Act.
7.  Punjab Land Reforms Act, 1972.
8.  Indian Registration Act.
9.  Stamp Act.
10.  Land Acquisition Act.
11.  Punjab Eviction of Public Premises and Rent Recovery Act.
12.  Rules, Standing Orders and Manuals under the above Act.
13.  Punjab Requisitioning of Movable and Immovable Property Act.
14.  Punjab Municipal Act.
15.  Transfer of Property Act.
16.  Indian Contract Act.
17.  Hindu Succession Act.
18.  Hindu Minority and Guardian Act.
19.  Financial Rules.
20.  Civil Service Rules, Volumes I and II.
21.  Government Servant Conduct Rules.
22.  Punishment and Appeal Rules and consolidated instructions dealing      
     with case of disciplinary action.
23.  District Office Manual.
24.  The Punjab Flood and Other Emergency Relief Manual.

B.B. MAHAJAN
Financial Commissioner, Revenue and Secretary
to Government, Punjab, Revenue Department.       

Revenue  Department
Notification
The 22nd February, 1984
 
The Punjab Tehsildar (Residuary Service Matters) Regulations, 1984

No. Comp. 1/ O.S.D.- 83/2.  In exercise of the powers conferred by Rule 24 of the Punjab Tehsildar (State Service Class II) Rules, 1984, (hereinafter called the Rules) the Financial Commissioner Revenue is pleased to make the following Regulations for dealing with residuary service matters of Tehsildar not expressly provided for by general or special order of the State Government:-

1.  Short title, commencement and applicability- (a) These Regulations may be called the Punjab Tehsildar (Residuary Service Matter) Regulations, 1984.

(b)  They shall come into force at once.

(c)  These shall be applicable to all Tehsildars whether appointed by direct recruitment, promotion or transfer.

2.   Submission of names by Nomination Authority under Rule 10 of the Rules-(a) - The nomination authority should not submit the name of any person without interviewing him and satisfying himself fully that his integrity is beyond doubt, that he has good physique, active habits and that he is physically and mentally suited for the post of Tehsildar having special regard to the executive duties and constant rough and heavy touring which a Tehsildar has to perform.

(b)  The nominations shall be submitted by the respective nominating authorities to the Financial Commissioner, Revenue, Punjab, not later than such date as may be specified by the latter by general or special order, along with the nomination roll in Form T-I appended to these Regulations and his up-to-date Annual Confidential Rolls.

(c)  The Financial Commissioner, Revenue, will consider the recommendations, and place the names of candidates selected for appointment in the respective register prescribed in Rule 9 of the Rules.

(d)  When the selection of persons to the appointment of Tehsildar is completed, the rolls of other officials not considered suitable, received by the Financial Commissioner, Revenue from the nominating authorities, shall be returned to them.

3.  Grant of leave to Tehsildars - (a) Leave applications of Tehsildar should be forwarded by Deputy Commissioner to the Revenue Secretary to the Financial Commissioner, in order that he may certify the admissibility of the leave applied for. The Revenue Secretary to the Financial Commissioner will return applications to the Commissioner of the Division concerned who will sanction them if authorized to do so, or submit them for the sanction of the Financial Commissioner, Revenue. In the case of Tehsildar serving in Settlements, applications should be submitted to the Revenue Secretary to the Financial Commissioner by the Settlement Officer,

“Provided that the Commissioner may sanction leave to Tehsildars up to six months if a report regarding the extent of leave due is not received in his office from the Revenue Secretary to the Financial Commissioner within fifteen days of the date of reference. In emergent cases, where a Tehsildar has to proceed on leave without giving adequate notice, the leave may be sanctioned subject to the title by the Commissioner even though a period of fifteen days has not expired after reference about the title is made to the Revenue Secretary to the Financial Commissioner. However, in all cases, where it is proposed to sanction leave only on posting of substitute, a confirmation must be obtained form the Revenue Secretary to the Financial Commissioner before sanctioning the leave that it would be possible to appointed a substitute.”

(b)  Application for the leave to Tehsildars, which require the sanction of the Financial Commissioner, Revenue, should ordinarily be forwarded so as to reach the Financial Commissioner’s officer not later than one month before the date form which the leave applied for is required.

(c)  Every application of a Tehsildar for leave on medical certificate should be dealt with in accordance with the procedure laid down in Punjab Civil Services Rules, Vol. I, Part I. He should produce a medical certificate of fitness to return to duty as required by the same Rules.

(d)  Charge report of Tehsildar should be prepared in the form prepared in the for gazetted officer and submitted direct by the Deputy Commissioner concerned to the Financial Commissioner, Revenue, to the Commissioner of the Division and to the Account- General.

(e)  When a vacancy is caused by a Tehsildar going on leave and the Commissioner is competent to sanction leave, it is incumbent upon the Commissioner to inform the Financial Commissioner, Revenue, well in the time of the orders passed by him granting leave to Tehsildar. When a vacancy arises due to any other cause, the Commissioner’s letter should given all necessary facts and information.

4.  Manner of filling officiating vacancies of Tehsildars - Officiating vacancies of Tehsildar shall be filled form among Naib- Tehsildar whose names have been entered in Register B-I consequent upon acceptance as candidates.

5.  Duties of Tehsildars - The duties of Tehsildar in the matter of the inspection of land records are given in Chapter 8 of Land Records Manual. For other duties generally, see paragraph 241-247 of the Land Administration Manual.

6.  Touring of Tehsildars - (i) Commissioner should insist on district Officers exercising close supervision over touring by Tehsildars and should lay down the number of days each Tehsildar should tour and the number of nights which he should spend away from headquarter each month. A statement in Form T-2 or other form approved by the Commissioner should be submitted by the Deputy Commissioner each month to the Commissioner, for record. These statement should be before the Commissioners and Deputy Commissioners when they annual report on the revenue work of Tehsildars.

(ii)  Tehsildar should be require to submit a tour program by the 20^th of the month for the following month to the Deputy Commissioner through the District Revenue Officer for approval. These officer will examine the programme and see that no part of the tehsil is neglected.

(iii)  When a Tehsildar is about to tour in his circle, the tehsil staff should bring to his notice all pending matter which require action on the spot.

7.  Tehsildar not to address Financial Commissioner Revenue direct-Tehsildars should make all application to the Financial Commissioner, Revenue whether verbal or in writing, through the proper channel and not direct.

8.  Personal file of Tehsildars-(i) There will be a separate personal file for each Tehsildar, maintained in three separate part, consisting of the following:-

PART I

Section (1) …Opening sheet as in Form T.3.
Section (2) … Nomination roll as candidate as in Form T.I.
Section (3) …Annual property Return Statements in the form prescribed by State Government for Gazetted Officers.

PART II

All other matter including copies of all orders of promotions, transfers, etc., will be dealt with in part II of the personal file.

PART III
Annual Confidential Reports.

(ii)  For those officer who are already in service the Service Book, Chapter Rolls and property statements prior to their appointment as Tehsildar will form part of their personal file and the record should be transferred to the Financial Commissioners’ Office by the previous Controlling Authority immediately after appointment as Tehsildars.

(iii)  The title pages of all three parts of the personal file should bear the same file number.

9.  The corresponding provision/paragraphs contained in the Financial Commissioners’ Standing Order No.12 relating to the matters provided for these Regulations are hereby repealed .

FORM T – I
For nomination to Tehsildars

1.  Name
2.  Designation
3.  Educational Qualifications
4.  Date of Birth
5.  Post ( s ) held with exact dates
6.  Home ----- district
7.  Details of property with station where located
8.  Whether any departmental proceeding is pending or contemplated against the official ; if so, the details and present stage thereof
9.  * Remarks

Recommendation of Nomination Authority concerned

I nominated/ do not nominate Sardar / Shri________________ for appointment as Tehsildar.

                                        _______________________   ( Nominating Authority )

* In this column , the Nominating Authority would give reasons for nominations/ not nominating the official for appointment as Tehsildar .

FORM T – 2

Tour statement of the Tehsildar for the month of ___________ 199 ______ as required by paragraph 6 of the Regulation

Name of Tehsildar ________________

FORM T - 3
Personal File

1.  Name of official                ..
2.  Father' s name                ..
3.  Date of birth                    ..
4.  Departmental examination passed,
    with date of passing         ..
5.  Home District                 ..

Sd/-

Financial Commissioner, Revenue
And Secretary to Government, Punjab
Revenue Department  

Revenue Department
Notification
The 22nd February, 1984
The Punjab Tehsildars (Departmental Examination)
Regulations, 1984

No. Comp. I/O.S.D.-83/I.  In exercise of the powers conferred by Rule 24 of the Punjab Tehsildars (State Service Class-II) Rules, 1984 (hereinafter called the Rules) the Financial Commissioner, Revenue, is pleased to make the following regulations: -

1.   (a)  These Regulations may be called the Punjab Tehsildars (Departmental Examination) Regulations, 1984.

     (b)  They shall come into force at once.

     (c)  They shall apply to all the Tehsildars whether appointed by direct recruitment, promotion or transfer but shall not apply to persons who have already passed the tehsildars’ examination under the Rules hitherto in force, or who have been exempted by competent authority from passing that examination.

2.  A Departmental Examination for Tehsildars shall be held in the months of February, June and October each year, on the same dates as that notified in the Punjab Government Gazette for the Departmental Examination of Assistant Commissioners and Extra-Assistant Commissioners.

3.  The following persons are entitled to present themselves for examination:-

(a)  Tehsildars appointed by direct recruitment, by promotion or by transfer;

(b)  Naib Tehsildars, substantive or officiating, who have passed the Departmental Examination of Naib Tehsildars;

(c)  Superintendents (Grade-II), and Superintendents (Grade-IV) (Revenue and Records), Deputy Commissioners’ offices of not less than two years service as such, who are permitted to do so by the Deputy Commissioner;

(d)  Superintendents (Grade-III) Revenue and Judicial Commissioner’s Offices having not less than two years service as such, who are permitted to do so by the Commissioner.

(e)  Consolidation Officers, Consolidation Department who have completed the Naib Tehsildars Departmental Examination;

(f)  Assistant (Judicial) of the Financial Commissioner’s Secretariat having rendered at least 2 years service as such, who is permitted to do so by the Financial Commissioner.  

4.  No person shall avail of more than five chances (including the chances which he may have availed of under the Rules hitherto in force) to pass the examination.  In case of persons falling under categories (a), (e), (f), of Regulation 3, the Financial Commissioner, Revenue; in case of persons falling under categories (b) and (d) of Regulation 3, the Commissioner; and in case of persons falling under category (c) of Regulation 3, the Deputy Commissioner may, however, permit one more chance for special reasons to be recorded in writing.  

5.  All persons who intend to appear at the examination in February, in June or in October of any year, are required to give notice before the Ist January, the Ist May and Ist September, respectively to the Financial Commissioner, Revenue, in case of persons falling under categories (a), (e) and (f) of Regulation 3; to the Commissioner in case of persons falling under categories (b) and (d) of Regulation 3; and to the Deputy Commissioners in case of persons falling under category (c) of Regulation 3, of their intention to appear.  The notice should state the subject in which the person presenting it intends to be examined.  

6.  There shall be the following subjects of examination:-

I.  Criminal Law                                  Group A-I

II.  Civil Law                                    Group A-II

III.  Revenue Law                                 Group B

IV.  Financial Rules                              Group C-I

V.  Patwaris' Mensuration Manual  

VI.  Urdu.

7.  The books from which questions shall be set in subject I to IV, are enumerated in the Schedule which may be modified and published from time to time in part I of the Punjab Government Gazette in connection with the Departmental Examination of Assistant Commissioners and Extra  Assistant  Commissioners. 

8.  Papers will be set and marks assigned in each subject as follows:-

 

9.  No books or writing of any kind may be brought by the candidates into the examination room except as in Regulation 10 below.  Any transgression of this rule or any copying from the papers of another candidate will vitiate the examination of both parties concerned, and will render them liable to any of the punishments specified in Rule 5 of the Punjab Civil Services (Punishment and Appeal) Rules, 1970.     

10.  All papers, except in the subject of Patwaris’ Mensuration Manual and Urdu, will be answered with the aid of books which will be provided in the examination hall for use by candidates.  The questions in the papers with books shall not be such as can be answered by copying a passage from a book, but shall be assigned to test the practical knowledge of the candidates, and shall be confined as much as possible to cases arising in ordinary practice, facts of probable occurrence being stated and the candidates being required to apply the law or rules bearing on them.  

11.  (1)  A candidate will be held to have passed in a subject by the standard prescribed  for tehsildars if he obtains half of the maximum of marks allotted to that subject.    

(2)  Tehsildars who qualify in any group by the Higher Standard, i.e. who, obtain two-thirds of the maximum marks allotted to the group concerned will not be required to appear again in that group when appointed by the Government to the Punjab Civil Service (Executive Branch) except that those who have not taken the subject of “Jails” will be required to pass the whole of Group A-I, by the higher standard.      

(3)  A person who has passed Urdu or Financial Rules in the departmental examination for Naib-Tehsildars is not required to pass the subject again in the Departmental Examination for Tehsildars.    

(4)  A person who produces a certificate of having studied Urdu upto 6^th Class standard shall be exempted from passing Urdu paper in the departmental examination of Tehsildars.     

(5)  Candidates will be notified as having passed, with credit, if they obtain three fourth of the maximum marks allotted to the group concerned.    

12.  After each examination the names of  the candidates, who have passed by either standard, will be published in the Gazette.   

13.  The papers in Urdu and Patwaris Mensuration will be set and answers will be examined by the examiners appointed by the Financial Commissioner, Revenue and all other papers set and answers examined by the examiners appointed under the Rules for the conduct of the Departmental Examination of Assistant Commissioner and Extra Assistant Commissioner.      

14.  The answer papers of the candidates will be forwarded by the Secretary to the Central Committee for the examination of Assistant and Extra Assistant Commissioners, Tehsildars and others to the several examiners appointed under Regulation 13, who will submit their awards of marks, along with the answer books in original, under sealed cover, to the Revenue Secretary to the Financial Commissioners direct.  The general result statement will be tabulated in the Financial Commissioners’ Office, and the final decision as to passing of the candidates, will rest with the Financial Commissioner, Revenue.

15.  The answers to the question must be written leaving one-third margin and on one side of the paper only and numbered according to the number of the question.  Answers papers will be supplied to the candidates in the examination room and no paper shall be brought in side by the candidates, but each candidate must bring his own pens and ink-stand.   

16.  Candidates should not answer more than the specified number of questions.  The examiners will mark the questions upto the specified number in the order in which the examinee has answered them, and will not award marks as to questions answered in excess of the specified number.   

17.  The candidates shall, before delivering their answer books to the officer conducting the examination,  page each of the sheets containing their answers and write on them the subject and number of the paper.    

18.  It is the duty of every Deputy Commissioner to see that copies of the text books are available at each tehsil for the use of persons liable to examination.          

19.  The corresponding provisions/paragraphs of Financial Commissioners’ Standing Order No.12 relating to Departmental Examination are hereby repealed.   

 (Sd/-)...
Financial Commissioner, Revenue,
And Secretary to Government, Punjab,
Revenue Department.   

PART – III
GOVERNMENT OF PUNJAB
DEPARTMENT OF REVENUE AND REHABILITATION
 
Notification

The  16th May, 1984

No.G.S.R.48/Const./Art.309/84 - In exercise of the powers conferred by the proviso to article 309 of the Constitution of India, and  all other powers enabling him in this behalf, the President of India is pleased to make the following rules for regulating the recruitment, and the conditions of service of persons appointed, to the Punjab Naib-Tehsildars (Class III) Service, namely :-

1. Short Title, commencement and applicability:

1. These rules may be called the Punjab Naib-Tehsildars (Class III) Service Rules, 1984.
2. They shall come into force on and with effect from the date of publication of this notification in the Official Gazette.
3. They shall apply to the posts specified in Appendix ‘A’ to these rules.

2.  Definitions-In these rules, unless the context otherwise requires,-

1. ‘Commissioner’ means the Commissioner of a Division;
2. ‘direct appointment’ means an appointment made otherwise than by promotion or by transfer of an official already in the service of the State Government;
3. ‘Financial Commissioner’ means the Financial Commissioner, Revenue, or any other officer authorised by general or special order by the Government to perform the functions of the Financial Commissioner under the rules;
4. ‘Government’ means the Government of the State of Punjab in the Department of  Revenue and Rehabilitation;
5. ‘recognized university’ or ‘institution’ means-

1. any university or institution incorporated by law in any of the States of India; or
2. any other university or institution recognized by the Government for the purposes of these rules;

1. ‘recruiting authority’ means the Punjab Subordinate Services Selection Board or any other authority constituted by the Punjab Government to perform its functions;
2. ‘regulations’ means regulations framed under rule 24; and
3. ‘Service’ means the Punjab Naib-Tehsildars (Class III) Service.

3.  Number and character of posts - The Service shall comprise the posts shown in Appendix ‘A’ to these rules:

Provided that nothing in these rules shall affect the inherent right of the Government to add to or reduce the number of such posts or to create new post with difference designations and scales of pay, whether permanently or temporarily.

4.  Nationality, domicile and character of candidates.

(1)  No person shall be appointed to the Service unless he is—

(a)  a citizen of India; or

(b)  a citizen of Nepal; or

(c)  a subject of Bhutan; or

(d)  a Tibetan refugee who came over to India before the 1st January, 1962 with the intention of permanently settling in India; or

(e)  a person of Indian origin who has migrated from Pakistan, Burma, Sri Lanka, Kenya, Uganda, the United Republic of Tanzania (formerly Tanganyika and Zanzibar), Zambia, Malawi, Zaire, Ethiopia and Vietnam with the intention of permanently settling in India:

Provided that a candidate belonging to categories (b), (c), (d) and (e) shall be a person in whose favour a certificate of eligibility has been given by the Government.

(2)  A candidate in whose case a certificate of eligibility is necessary may be admitted to an examination or an interview conducted by the recruiting authority on his furnishing proof that he has applied for the certificate and he may also provisionally be appointed, subject to the necessary certificate being given to him by the Government.

(3)  No person shall be recruited to the Service by direct appointment, unless he produces:-

(a)  a certificate of character from the principal academic officer of the university, college, school, or institution last attended, if any, and similar certificates from two responsible persons, not being his relatives, who are well acquainted with him in his private life and are unconnected with his university, college, school or institution, and

(b)  an affidavit to the effect that he was never convicted for any criminal offence involving moral turpitude and that he was never dismissed or removed from service of any State Government or the Government of India or any Public Sector Undertaking.

5.  Disqualification - No person-

1. who has entered into or contracted a marriage with a person having a spouse living, or
2. who having a spouse living has entered into or contracted a marriage with any person, shall be eligible for appointment to the Service:

Provided that the Government may, if it is satisfied that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt any person from the operation of this rule.

6.  Appointing authority - Appointments to the Service against the posts allocated for a Division shall be made by the Commissioner of that Division.

7.  Method of appointment and qualifications - Subject to the provisions of rule 8, appointments to the posts in the Service shall be made in the following manner, namely:-

(i)  fifty per cent by direct appointment;

(ii)  fifty per cent by promotion from amongst the following categories of the officials working in that Division under the control of the Department of Revenue and Rehabilitation(Revenue Organisation) who have passed the departmental examination specified in the regulations:-

(a)  District Kanungo who has worked as such for a minimum period of five years;

(b)  District Revenue Accountant who has worked as such for a minimum period five years;

(c)  Kanungo who has worked as such for a minimum period of five years and out of these five years has worked as Field Kanungo for a minimum period of two years; Provided that a District Kanungo, a District Revenue Accountant, a Senior Revenue Accountant or an Assistant Waterlogging, who has been appointed as such by promotion from  the post of Kanungo, will be eligible for consideration against the post earmarked for Kanungo in sub-clause (c) above, provided they posses the experience specified therein:

Provided further that if no suitable candidate is available for appointment by promotion to the Service, appointment may be made by transfer of an official who is a graduate of a recognized university and is working as Assistant Consolidation Officer in the Department of Revenue and Rehabilitation or Ziledar in the Department of Irrigation.

8.  Registers to be maintained.  The following Registers of candidates shall be maintained by each Commissioner, namely:-

(i)  Register ‘A’ in which shall be entered the names of candidates for direct appointment on the basis of the recommendations of the recruiting authority in the order of merit assigned to them by such authority;

(ii)  Registers ‘B’, ‘C’ and ‘D’ in which shall be entered the names of the candidates from the categories mentioned in sub-clauses (a), (b) and (c), respectively, of clause (ii) of rule 7:

Provided that while entering the names of candidates in Registers ‘B’, ‘C’, and ‘D’ from the same direct cadre, their inter-se seniority in that cadre shall not be disturbed:

Provided further that mere entry of name of a person in a Register of candidates shall not confer upon him any right of appointment to the Service.

9.  Appointment of candidates to Service - Appointment to the Service shall be made from amongst the candidates whose names have been duly entered in the Registers of candidates maintained under rule 8 on the basis of roaster prepared by the Commissioner in slabs of fifty vacancies each as under :-

Register-A:- 1, 3, 5, 7, 9, 11, 13, 15, 17, 19, 21, 23, 25, 27, 29, 31, 33, 35, 37, 39, 41, 43, 45, 47, 49.

            Register-B:--2.

            Register-C:--4.

            Register-D:--6, 8, 10, 12, 14, 16, 18, 20, 22, 24, 26, 28, 30, 32, 34, 36, 38, 40, 42, 44, 46, 48, 50:

Provided that if no suitable candidate is available on a particular register, the vacancy earmarked for candidates from that Register may be temporarily filed in from amongst candidates borne on any other register:

Provided further that period of such temporary appointment shall not be taken into account for the purposes of determining seniority under rule 16.

10.  Competitive Examination - The recruiting authority shall hold a competitive examination and interview for selection of candidates to be brought on Register A, in accordance with the regulations.

11.  Admission of candidates to the Competitive Examination - (1) Applications for permission to sit in the competitive examination shall be invited by the recruiting authority and shall be made in the prescribed manner and form and shall be accompanied by such documents or papers, as may be required by the recruiting authority in this behalf.

(2)  No person shall be allowed to appear in the competitive examination, -

(a)  who has not attained the age of eighteen years or who will have attained the age of thirty years or who is beyond such other age limits as may be specified by Punjab Government from time to time for entry into Service under the State, on or before the first day of January immediately preceding the last date fixed by the recruiting authority for the submission of applications;

Provided that the condition of upper age limit may be relaxed upto forty-five years in the case of a person already in the employment of Punjab Government, other State Government or the Government of India:

Provided further that in the case of a candidate who belongs to Scheduled Castes or Backward Classes the upper age limit shall be such as may, from time to time, be fixed by the Punjab Government in respect of entry into Service under the State of persons belonging to such castes or classes;

(b)  who does not possess knowledge of Punjabi language of Matriculation standard or equivalent or has not passed test in Punjabi language of Matriculation standard to be held by such authority as may be specified by the Government from time to time;

(c)  who is not Graduate of recognized university;

(d)  who does not, by the closing date for receipt of applications to be notified by the recruiting authority, send a treasury receipt of crossed postal order on account of a non-refundable examination fee as fixed by the recruiting authority.

NOTE --     For age limits in case of recruitment of Ex-servicemen, the provisions of rule 6 of the Punjab Recruitment of Ex-Servicemen Rules, 1982, apply.

12  Enlistment of candidates- (1)-Each Deputy Commissioner shall, at such time in a year as Commissioner may be general or special order specify, recommend to the Commissioner names of the officials from the categories of persons mentioned in sub-clauses (a), (b) and (c) of clause (ii) of rule 7, whom he considers suitable for appointment to the Service and who are borne on the cadre of his district and who have passed the departmental examination specified in the Regulations.

(2)        The Commissioner shall consider the names of the persons recommended by the Deputy Commissioners under sub-rule (1) and may consider the names of any other persons belonging to the categories mentioned in and fulfilling the requirements of clause (ii) of rule 7, who have passed the Departmental Examination specified in the regulations, and prepare lists from amongst such persons for entering their names in Registers B, C and D, as the case may be:

Provided that the lists prepared by the Commissioner shall contain names not exceeding twice the number of vacancies to be filled from amongst the candidates entered in Registers B, C and D.

13.  Removal of name of a candidate - The Commissioner may, at any time, for reasons to be recorded in writing, remove the name of any person from any Register of candidates:

provided that before taking such action, the person concerned shall be given an opportunity to represent against the proposed action.

14.   Probation of members of Service - (1)-Members of the Service shall remain on probation for a period of two years, if appointed by direct appointment and one year, if appointed otherwise:

Provided that –

(a)  any period, after such appointment, spent on deputation on a corresponding or a higher post, shall count towards the period of probation;

(b)  in the case of an appointment by transfer, any period of work in equivalent or higher rank prior to appointment to the Service, may, in the discretion of the appointing authority, be allowed to count towards the period of probation; and

(c)  any period of officiating appointment to the Service shall be reckoned as period spent on probation, but no person who has so officiated, shall, on the completion of the prescribed period of probation, be entitled to be confirmed unless he is appointed against a permanent vacancy.

(2)  If, in the opinion of the appointing authority the work or conduct of a person during the period of probation is not satisfactory, or if he has failed to pass the prescribed departmental examination within a period of two and a half years from the date of appointment, it may, --

(a)  if such person is appointed by direct appointment dispense with his services or revert him to a post on which he held a lien prior to his appointment to the Service by direct appointment; or

(b)  if such person is appointed otherwise :-

(i)  revert him to his former post; or

(ii)  deal with him in such other manner as the terms and conditions of his previous appointment permit.

(3)  On the completion of the period of probation of a person, the appointing authority may --

(a)  if his work and conduct has in its opinion, been satisfactory-

(i)  confirm such person from the date of his appointment, if appointed against a permanent vacancy; or

(ii)  confirm such person from the date from which a permanent vacancy occurs, if appointed against a temporary vacancy; or

(iii)  declare that he has completed his probation satisfactorily, if there is no permanent vacancy; or

(b)  if his work or conduct has not been, in its opinion, satisfactory or he has failed to pass the prescribed departmental examination within a period not exceeding two and a half years from the date of appointment –

(i)  dispense with his services, if appointed by direct appointment or if appointed otherwise revert him to his former post, or deal with him in such other manner as the terms and conditions of his previous appointment may permit; or

(ii)  extend his period of probation and thereafter pass such orders as it could have passed on the expiry of the period of probation as specified to sub-rule (1):

Provided that the total period of probation, including extension, if any, shall not exceed three years.

15.  Departmental Examination and training- A person appointed to the Service by direct recruitment or by transfer shall, during the period of two and a half years from the date of his appointment: --

1. be required to qualify the Departmental Examination prescribed by regulations unless he has been exempted by the Financial Commissioner from passing the same;
2. undergo satisfactorily the course of training as may be prescribed by regulations:

Provided that if any member of the Service has qualified the examination by the prescribed standard prior to his appointment to the Service, he shall not be required to qualify the Departmental Examination.

16.  Seniority - Seniority of the members of the Service shall be determined in accordance with the order of their appointment to the Service:

Provided that in the case of members recruited by direct appointment who join within the period specified in the order of appointment or within such period as may be extended from time to time by the appointing authority subject to a maximum of four months from the date of order of appointment, the order of merit determined by the recruiting authority shall not be disturbed:

Provided further that in case a candidate is permitted to join the Service after the expiry of the said period of four months in consultation with the recruiting authority, his seniority shall be determined from the date he joins the Service;

Provided further that in case any candidate of the next selection has joined the Service before the candidate referred to in the preceding proviso joins, the candidate so referred shall be placed below all the candidates of the next selection who join within the time specified in the first proviso.

NOTE -  Seniority of persons appointed on purely provisional basis shall be determined as and when they are regularly appointed keeping in view the date of such regular appointment.

17.  Pay - The members of the Service shall be entitled to such scales of pay, including special pay, if any, as may be authorized by the Government from time to time.  The scales of pay at present in force in respect of the posts are given in Appendix ‘A’ to these rules.

18.  Liability to transfer - A member of the Service may be transferred by the Government to any post whether included in any other Service or not on the same terms and conditions as are specified in rule 3.17 of the Punjab Civil Service Rules, Volume I, Part I.

19.  Liability to serve - A member of the Service shall be liable to serve at any place, whether within or out of the State of Punjab, on being ordered so to do by the Commissioner.

20.  Leave, pension or other matters - (1) In respect of leave, pension and other matters not expressly provided for in these rules, the members of the Service shall be governed by such law, rules and regulations as may have been, or may hereafter be adopted or made, by the competent authority:

Provided that –

(i)  the Deputy Commissioner of the District may grant leave not exceeding six months to the Naib-Tehsildars working in the District and a copy of such order shall be endorsed for the information of the Commissioner;

(ii)  power to grant annual increments and to allow crossing of efficiency bar to be Naib-Tehsildars working in a District shall vest in the Deputy Commissioner of the District.

21.  Discipline, penalties and appeals - (1) In the matter of discipline, punishment and appeals, the members of the Service shall be governed by the Punjab Civil Services (Punishment and Appeal) Rules, 1970, as amended from time to time.

(2)  The authority empowered to impose penalties as specified in rule 5 of the Punjab Civil Services (Punishment and Appeal) Rules, 1970 and the appellate authority thereunder in respect of the members of the Service, shall be as specified in Appendix ‘B’ to these rules.

(3)  The authority competent to hear an appeal against an order specified in rule 15 of the Punjab Civil Services (Punishment and Appeal) Rules, 1970, other than an order imposing any other penalties as mentioned in Appendix ‘B’ to these rules, shall be as specified in Appendix ‘C’ to these rules.

22.  Oath of allegiance - Every member of the Service, unless he has already done so, shall be required to take oath of allegiance to India and to the Constitution of India as by law established.

23.  Power to relax - Where the Government is of opinion that it is necessary or expedient so to do, it may, by order, for reasons to be   recorded   in writing, relax and of the provisions of these rules with respect to any class or category of persons:

Provided that the provisions relating to qualifications and experience shall not be relaxed.

24.  Forming of regulations- The Financial Commissioner shall make regulations consistent with these rules for carrying out the purposes of the provisions of these rules.

25.  Interpretation of rules - if any question arises as to the interpretation of these rules, the Government shall decide the same.

26.  Repeal and saving- The Punjab Tehsildari Rules, 1932, so far as these are applicable to the members of the Service are hereby repealed:

Provided that any order issued or any action taken under the rules so repealed shall be deemed to have been issued or taken under the corresponding provisions of these rules.

APPENDIX   ‘A’
[See rules 1(3), 3 and 17]

 

APPENDIX ‘C’
(See rule 21 (3)) 

 

B.B. Mahajan
Secretary to Government, Punjab,
Department of Revenue and Rehabilitation.

Department of Revenue
Notification

The 6th July, 1984

The Punjab Naib-Tehsildars (Training) Regulations, 19841

No.Comp.I/OSD-8/84 :- In exercise of the powers conferred by Rule 24 of the Punjab Naib-Tehsildars (Class III) Service Rules, 1984, the Financial Commissioner, Revenue is pleased to frame the following regulations for imparting training to Naib-Tehsildars :-

1.  Short title, commencement and applicability - (a) These Regulations may be called the Punjab Naib-Tehsildars (Training) Regulations, 1984.

(b)  They shall come into force at once.

(a)  They shall apply to all the Naib-Tehsildars appointed by direct requirement, by transfer and by promotion.

2.  Institutional Training - All Naib-Tehsildars shall undergo institutional training as prescribed for Tehsildars appointed by direct recruitment in the Punjab Tehsildars (Training) Regulations, 1984, for a period of 4 months, at the Punjab State Institute of Public Administration.

3.  Field Training - (a)  Naib-Tehsildars appointed by direct recruitment and by transfer shall undergo field training for a period of 11 months as prescribed for the Tehsildars appointed by direct recruitment in the Punjab Tehsildars (Training) Regulations, 1984. 

(b)  Naib-Tehsildars appointed by promotion, who have worked as Field Kanungo shall undergo field training as under :-

(i)  attachment with Sadar Kanungo:            ..             2 Weeks

(ii)  attachment with Assistant Treasury Officer: 2 Weeks

(iii)  attachment with Tehsildars/ Sub-Registrar:..         One month

(iv)  attachment with Magistrate:                   ..            2 Weeks

(v)  attachment with Sub-Divisional Officer (C):             2 Weeks

(c)  Naib-Tehsildars appointed by promotion who have not worked as Field Kanungo shall undergo training as at (a) above.

4.  The trainee should keep a diary during the course of imparting of the training and submit it regularly through the District Revenue Officer to the Deputy Commissioner.

5.  The Financial Commissioner, Revenue will in consultation with the Punjab State Institute of Public Administration, determine the order in which various components of the training programme will be implemented for a particular batch of officers.  This will normally be so arranged that the trainees other than those appointed by promotion from amongst Field Kanungos, have the opportunity to hold independent charge of the Kanungo Circle during the months when Girdawari Inspections are carried out.

6.  The provisions of Financial Commissioner’s Standing Order No.12 relating to the training of Naib-Tehsildars are hereby repealed.

B.B. MAHAJAN
Financial Commissioner, Revenue and
Secretary to Government, Punjab,
Revenue Department.

 

Revenue Department
Notification
The 19th June, 1984

The Punjab Naib-Tehsildars Departmental Examination Regulations, 19841

No.Comp.I/OSD-3/84 -In exercise of the powers conferred by Rule 24 of the Punjab Naib-Tehsildars (State Service Class III) Rules, 1984 (hereinafter called the Rules) the Financial Commissioner is pleased to make the following Regulations for the Departmental Examination Naib-Tehsildars :-

1.  Short title, commencement and applicability - (a) These Regulations shall be called the Punjab Naib-Tehsildars Departmental Examination Regulations, 1984.

(b)  They shall come into force at once.

1. They shall be applicable  to Naib-Tehsildars appointed by direct recruitment or by transfer under Rule 7 of the Rules; and to District Kanungos, District Revenue Accountants, Kanungos, and Senior Revenue Accountants and Assistants Water-logging appointed by promotion from the post of Kanungo.

2.  Place and time of examination - The departmental examination for Naib-Tehsildars will be held twice a year, in the months of February and August, on such dates as may be notified in the Official Gazette, ordinarily at Jalandhar, unless the Financial Commissioner, by special order, directs that it be held at some other place.

3.  Schedule, curriculum and assignment of marks for examination in various subjects.  The examination in various subjects shall be held in accordance with the schedule and the curriculum, and the marks assigned to each subject shall be as specified in the table below :--

 

All papers except paper II and VII shall be answered with the help of books to be provided in the Examination Hall.  The questions in papers which are to be answered with the aid of books shall not be such as can be answered by copying a passage from the book, but shall be designed to test the practical knowledge of the candidates and shall be confined, as much as possible, to cases arising in ordinary practice, facts of probable occurrence being stated and the candidates being required to find and apply the law bearing on them. 

4.  Examiners.  The Director of Land Records shall set one out of papers II & IV, and for the other papers he shall appoint a separate examiner, not below the rank of Extra Assistant Commissioner.

The Commissioner of Jalandhar Division, or such other Commissioner as may be specified by the Financial Commissioner, shall nominate :-

(a) two separate examiners not below the rank of Extra Assistant Commissioner who shall each set one of papers I & III;

(b)  two separate examiners who shall be officers of the P.C.S. (Judicial Branch) cadre, who shall each set one of papers V & VI;

(c)  An officer of the Finance Department not below the rank of Chief Accounts Officer, to set paper VIII; and

(d)  An examiner for paper VII.

The answers shall be examined, and allotment of marks for the answers in each subject shall be made, by the examiners who set the paper.  The examiners shall send their award of marks within 4 weeks of the date from which the examination closes to the Director of Land Records.

5.  Requirements and results- Unless the candidate obtains not less than 1/3^rd of the maximum marks attainable in the second paper and not less than half the marks attainable for each other remaining paper, he shall be held to have failed in such papers.

6.  Supervision of the Examination -(1)-The examination will be personally supervised by the Director, Land Records, Punjab, and one Assistant Commissioner or Extra Assistant Commissioner nominated for the purpose by the Commissioner of the Division where the examination is held.

(2)  The Director of Land Records who shall be the President of the Examination Committee, shall :-

(a)  receive the question papers from the Examiners and cause them to be printed on cyclostyled;

(b)  transmit the answer papers to the examiners within 24 hours of the close of the examination;

(c)  receive and compile the marks awarded; and

(d)  submit within one week of receipt of the last award statement, the report in Form II to the Financial Commissioner

7.  Persons eligible to appear - The persons eligible to appear for the examination shall be :-

(a)  Naib-Tehsildars appointed by direct recruitment under sub-rule (I) of Rule 7 of the Rules, or by transfer under second proviso to Rule 7 of the Rules – within a period of 2½  years from the date of their initial appointment;

(b)  District Kanungos, District Revenue Accountants and Kanungos and Senior Revenue Accountants and Assistant Water-Logging appointed by the promotion from the post of Kanungo;

Provided that such persons shall not be permitted more than five chances, at their convenience, to appear in the examination;

Provided further that one additional chance may be given by the Commissioner for special reasons to be recorded in writing;

Provided further that the Financial Commissioner may give one more additional chance, in exceptional cases.

8.  Notice of intention to appear - All the persons who are eligible to appear at the examination in February or in August of any year are required to give notice in Form-I before the 1^st January or the 1^st July respectively to the Deputy Commissioner of the District in which they may be serving, or to the Commissioner otherwise, of their intention to appear in the examination.  The Deputy Commissioner shall forward the notices in Form-I received by him to the Commissioner.

9.  Information as to the number of the Examiners - After the publication in the Official Gazette of the date sheet of each examination, the Commissioner of each Division shall send in Form III, particulars of persons eligible under Regulation 7 to take up the examination, alongwith the certificate of eligibility specified in Form III, to the Director, Land Records, Punjab, so as to reach him atleast one week before the commencement of the examination, and a copy thereof shall be sent to the Financial Commissioner by the Commissioner.  It shall be incumbent upon the Director, Land Records, to refuse permission to persons who are prima facie ineligible to appear in the examination.

10.  Subsidiary Regulations - (1)  The examination must be held on the days and at the time notified.  The officers supervising the examination will be responsible for the due observation of all instructions issued regarding the examination.  One of the officers conducting the examination shall remain in the room during the whole of each sitting.

(2)  At the time appointed for each sitting, the candidates will be assembled and placed so that opportunity shall be offered for communication with one another, and if practicable, as separate tables.

The envelope containing the question papers will then be opened by the officers conducting the examination at the time fixed for the commencement of the examination and the papers distributed at once.

(3)  Writing paper of uniform size will be provided by the office conducting the examination and distributed to the candidates according to their requirements at each sitting.  The candidates should not be allowed to use their own paper and should any of them have brought paper into the examination room, they should be called upon to give it up at the commencement of the sitting.  Each candidate must bring his own pens and inkstand.  A separate slip of the following specimen shall be attached with each answer book to be delivered to the candidates who shall fill this slip properly :-

Roll No. _________________ Copy Book No. _______________

Total number of Copy Books used _________________________

(Please  write your  name and designation  on  this  slip only and   nowhere else.)

1.  Subject _______________________________________________

2.  Paper    _______________________________________________

3.  Date      _______________________________________________

4.  Name (in Block letters)  __________________________________

5.  Designation and place of posting   __________________________

6.  Signature _____________________________________________

(4)  Except as provided under Regulation 3, no books or writing of any kind may be brought by the candidates into the examination room.  Any transgression of this rule, or any copying from the papers of another candidate, will vitiate the examination of both parties concerned, and will render them liable to any of the punishments specified in rule 5 of the Punjab Civil Services (Punishment and Appeal Rules), 1970.

(5)  The answers to the questions must be written, leaving one third margin, and on one side of the paper only, and numbered according to the number of the question.

(6)  The candidate shall, before delivering his answer book to the officer conducting the examination, page each of the sheets containing his answers.  Candidates shall fill up the slip attached to each answer book as directed therein.  Candidates shall not disclose their identity on the answer sheets in any way. 

The slips shall be removed and sealed immediately after allotting fictitious Roll Numbers at the end of the examination.  The sealed slips shall be kept in the personal custody of the Director, Land Records, Punjab and shall be opened only at the time of compilation of the result under the personal supervision of the Director, Land Records, Punjab.

(7)  No candidate should be allowed to leave the room during the examination except for necessary purposes.  Proper arrangement should be made to prevent reference to unauthorized books or other material.

(8)  The Officer conducting the examination, on receiving the answer book of each candidate, will, before the candidate is permitted to leave the room, satisfy himself :-

(1)  that the name of the candidate and other particulars are written legibly on the slip on each of his papers and nowhere else;
(2)  that no writing paper has been used except that delivered to the candidate for the purpose;
(3)  that the answers have been properly numbered.

If in the course of the examination or subsequently, any circumstances come to the notice of the officer conducting the examination which throw suspicion upon any of the candidates of any malpractices, these should be noted and a report submitted.

(9)  No candidate should be allowed more than  the  prescribed  time  for  each paper.

(10)  Instructions to be printed on the envelope containing the question papers :- Naib Tehsildars examination. --

(1) Subject.
(2)  Date on which to be distributed.
(3)  Number of papers.

Instructions –

This envelope is to be carefully examined on receipt by the officer appointed to conduct the examination, who, if it appears to him to have been tampered with, will immediately make a note of the circumstances, together with any facts coming within his own knowledge which may explain the circumstances.

This envelope is to be opened by the officer on conducting the examination after all the candidates have assembled in the place where the examination is to be held at the time fixed for the subject thereupon noted and at once distributed.

11.  The result of the examination shall be compiled by the Revenue Secretary to the Financial Commissioner and shall be published in the official gazette with the approval of Financial Commissioner, Revenue.

12.  The corresponding provisions/Paragraphs of the Financial Commissioners’ Standing Order No.12 relating to Departmental Examination are hereby repealed.

FORM  I
(Referred in Regulation 8)

(Proforma for appearing in the Departmental Examination of Naib-Tehsildars to be held in February/ August ______)

(To be filled in by the candidates)

1.  District
2.  Name of the official.
3.  Father’s Name.
4.  Designation of the present appointment.
5.  Rule under which eligible to appear.
6.  Date of first and subsequent appointment on the present post.
7.  Number of chances already availed (give details).
8.  Subject already passed.
    [quote number and date of the notification(s) vide which passed].
9.  Subjects in which intends to appear.
10.  Whether extra chances has been granted.
11.  Medium in which the applicant will record his answers.

Signature of the candidate.
Designation ______________
Date _______________

CERTIFICATE

It is certified that Shri  __________________ son of Shri _________________ is eligible under Regulation _______________ of the Punjab Naib-Tehsildars Departmental Examination Regulations, 1984 to take up the departmental examination of Naib-Tehsildars being held on ____________________.

Deputy Commissioner_________________

FORM II

Tabulated report of the examinees for the examination of
Naib-Tehsildars held on _____________________

 

FORM  III
(Referred in Regulation 9) 

Particulars of eligible candidates who intend to appear in the departmental examination of  Naib-Tehsildars being held on ___________

(To be sent by the Commissioner concerned to the Director, Land Records, with a copy to Financial Commissioner, Revenue)

 

CERTIFICATE  

The particulars of the above officials have been checked and it is certified that they are eligible to appear in this examination.

Commissioner
Division _____________________

(Sd)…..
Financial Commissioner and Secretary
to Government, Punjab,
Revenue Department.

Department of Revenue
Notification

The 28th June, 1984

The Punjab Naib-Tehsildars (Competitive Examination) Regulations, 1984¹

No.Comp.I/OSD-4/84  -- In exercise of the powers conferred by Rule 24 of the Punjab Naib-Tehsildars (Class III) Service Rules, 1984, read with Rule 10 thereof, the Financial Commissioner Revenue, is pleased to make the following Regulations for dealing with competitive examination and interview of Naib-Tehsildars:--

1.  Short title and commencement (a) These Regulations may be called the Punjab Naib-Tehsildars (Competitive Examination) Regulations, 1984.

(b)  They shall come into force at once.

2.  Competitive Examination - (a) The Recruiting Authority shall hold a written examination in three papers, each of 100 marks in the following subjects as per the syllabus indicated against each.

 

(b)  All the papers shall be of 3 hours’ duration.

(c)  Unless otherwise directed, a candidate shall answer the General Knowledge paper in English medium or in Punjabi medium.

 3.  Interview - (a)  No candidate shall be eligible to appear in the interview until he obtains 40% marks in each of the three subjects i.e. English, General Knowledge and Punjabi.

(b)  The maximum marks to be allotted at the interview shall be 50.

(c)  The interview will be to test the personal qualities of the candidate.  This test is intended to test the candidate’s alertness, intelligence, general awareness, capacity for independent thinking and general outlook. Consideration will also be paid to the bearing and physique of the candidate.

4.  Order of Merit - Names of candidates shall be arranged in the order of merit according to the aggregate of marks obtained in the written examination and interview.

NOTE-  In the event of the order of merit shall be determined in accordance with highest marks secured in the interview.  Should the marks in the interview of the candidates who tie be also equal, the order of merit shall be declared in accordance with the marks obtained by such candidates in General Knowledge.

B.B. MAHAJAN,
Financial Commissioner, Revenue,
and Secretary to Government,
Punjab, Revenue Department.

Department of Revenue
Notification

The 28th June, 1984

The Punjab Naib-Tehsildars (Residuary Service Matters) Regulations, 19841

No.Comp.I/OSD-5/84.  -- In exercise of the powers conferred by Rule 24 of the Punjab Naib-Tehsildars (State Service Class III) Rules, 1984, (hereinafter called the Rules) the Financial Commissioner Revenue is pleased to make the following Regulations for dealing with residuary service matters of Naib-Tehsildars not expressly provided for by general or special order of the State Government.

1.  Short title, commencement and applicability - (a)- These Regulations may be called the Punjab Naib-Tehsildars (Residuary Service Matters) Regulations, 1984.

(b)  They shall come into force at once.

(c)  They shall be applicable to all the Naib-Tehsildars appointed by direct recruitment, promotion or transfer

2.  Submission of names by Nominating Authority under Rule 12 of the Rules- (a)-The nominating authority should not submit the name of any person without interviewing him and satisfying himself fully that he fulfils the conditions of eligibility prescribed in Rule 7 of the Rules, his integrity is beyond doubt, that he has good physique, active habits and that he is physically and mentally suited for the post of Naib-Tehsildar having special regard to the executive duties and constant rough and heavy touring which a Naib-Tehsildar has to perform.

(b)  The nominations shall be submitted by the nominating authorities to the Commissioner concerned not latter than such date as may be specified by the latter by general or special order, alongwith the nomination roll in Form T-I appended to these Regulations and his up-to-date Annual Confidential Rolls.  A statement indicating the names of the officials who are senior to the persons being recommended and who fulfil the conditions of eligibility prescribed in Rule 7 of the Rules but whose names have not been recommended indicating the reasons for which their names have not been recommended shall also be sent alongwith the nominations.

(c)  The Commissioner will consider the recommendations made by the nominating authorities as also the names of any other persons belonging to the categories mentioned in and fulfilling the requirements of clause (ii) of Rule 7, and place the names of candidates selected for appointment in the respective registers prescribed in Rule 8 of the Rules.

(d)  When the selection of persons to the appointment of Naib-Tehsildars is completed, the rolls of other officials not considered suitable, received by the Commissioner concerned from the nominating authorities shall be returned to them.

3.  Grant of leave to Naib-Tehsildars - (a) - In all cases where the Deputy commissioner proposes to sanction leave only on posting of a substitute, a confirmation from the Commissioner that it would be possible to appoint a substitute, must be obtained before sanctioning leave.

(b)  Leave applications of Naib–Tehsildars will be forwarded by the Deputy Commissioners to the Commissioner of the Division who will certify the admissibility of leave applied for and return the applications to the Deputy Commissioner unless the sanction is beyond the competence of the latter:

Provided that the Deputy Commissioner may sanction leave subject to title of a report regarding title of leave is not received by him within 15 days of the reference made by him and the period and nature of leave is not in excess of what he is competent to sanction:

Provided further that in emergent cases where a Naib–Tehsildars is to proceed on leave without giving adequate notice, the leave may be sanctioned subject to title by the Deputy Commissioner even though a period of 15 days has not expired after reference about title is made to the Commissioner, if the period and nature of leave are within his competence to sanction.

(c)  Applications for leave to Naib-Tehsildars, which require the sanction of the Commissioner of Division, should ordinarily be forwarded so as to reach the Commissioner of the Division not later than one month before the date from which the leave applied for is required.

4.  Gradation list of Naib-Tehsildars - A Gradation List of Naib- Tehsildars in the Division in Form T-2 should be maintained and corrected up to the 1^st January each year, and printed copies should be supplied to the Revenue Secretary to the Financial Commissioner, Punjab, immediately after that date.

5.  Personal files of Naib-Tehsildars - (i) - There will  be a personal file each Naib-Tehsildar, maintained in three separate parts, consisting of the following:-

Section (1) -            Opening sheet as in form T-3

Section (2)-            Nomination Roll as candidate as in form T-1.

Section (3) - Property Return Statements in the form prescribed by the State Government.

PART  II

All other matters including copies of all orders of promotions, transfers etc., will be dealt with a part II of the personal file.

PART  III
Annual Confidential Reports

(i)  For those officials who are already in service, the Service Book, Character Rolls and property statements prior to their appointment as Naib-Tehsildar will form part of their personal files and the record should be transferred to the office of the Commissioner concerned by the previous Controlling Authority immediately after appointment as Naib-Tehsildar.

(ii)  The title pages of all three parts of the personal file should bear the same file number.

 6.  The provisions/paragraphs contained in the Financial Commissioner’s Standing Order No 12 corresponding to the matters provided for by these Regulations are hereby repealed.

FORM T-1

[Referred to in Regulations 2 (b) and 5(i)}

For nomination to the Office of the Naib Tehsildar

REGISTER-B
REGISTER-C
REGISTER-D

1.  Name               ..

2.  Father’s name  ..

3.  Date of birth     ..

4.  Educational Qualification             ..

5.  Present appointment held      ..

6.  Home district                          ..

7.  Details of immovable property with station where located            ..

8.  Details of Gazette Notifications declaring the candidate to have cleared the Departmental Examination                                    ..

9.   Whether any departmental proceeding is pending or contemplated against the official; if so, the details and present stage thereof                         ..

10.  Date from which continuous Government Service beings and details of posts held with dates

11.  Whether belongs to Scheduled Caste or Backward Class If so, specify caste                        …

Recommendation of Deputy Commissioner concerned

I nominate/do not nominate Sardar/Shri ___________________________ for appointment as Naib-Tehsildar.

Deputy Commissioner

(District)

NOTE:-  (1)  A separate recommendation should be submitted for each candidate.

(2)  The nomination list should be accompanied by the Service Book and Character Roll of the nominee.

FORM T-2

[Referred to in Regulation 4]

 

FORM T-3
[Referred to in Regulation 5(i)]

PERSONAL FILE

1.  Name of official                                                       …

2.  Father’s Name                                                        …

3.  Date of birth                                                            …

4.  Departmental examination passed,

with date of passing.                                                    …

5.  Home District                                                         …

B.B. MAHAJAN,
Financial Commissioner, Revenue
and Secretary to Government, Punjab,
Revenue Department.