Replaced by Chapter 3 of Punjab Land Records Manual

(This chapter supersedes standing order No. 15, original issue, dated 24^th August ,1909 first reprint, dated 31^st October, 1911 , second reprint, dated 28^th May, 1925 , standing order No. 6, Ist reprint, dated 8^th March, 1910 , second reprint,dated 13^th May, 1929 , and third reprint , dated 11^th October,1929, and paragraph 19 to 27 of standing order No.16.)

PATWARIS SERVICE RULES PART –A
EXECUTIVE ORDERS INDEX PART –B

Section                    Subject                 Paras                                                                              

1                   Patwari circle                     3.1,3.3. to 3.5

II                  Patwari candidate                3.6

III                 Patwari School                    3.10

IV.Deleted

V                  Assistant Patwaris              3.13

VI                 General duties                    3.14 to 3.17 A

VII                Police duties                      3.18 and 3.19

VIII               Revenue collections            3.20 to 3.23

IX                 Deleted

X                  Deleted

XI                 Patwari Service Book          3.29

XII                Deleted

XIII              Deleted

XIV               Account Rules                   3.44 and 3.45

 

Section         Subject                            Paras                                                     

XV                Deleted

XVI               Fees                                   3.48 to 3.50

XVII             Rewards and honoraria          3.52

XVIII            Deleted

XIX              Patwarkhanas                       3.57

XX                Deleted

XXI              Transfer and promotion           3.59

XXII             Patwari paper                         3.62 to 3.67

XXIII            Equipment                             3.68 to 3.78

XXIV            Diary etc.                              3.79 to 3.88

XXV             Stationery for Patwaris           3.89 to 3.98

XXVI            Custody and destruction

                     of patwaris records              3.99 to 3.106

Appendix       A-Curriculum of Patwaris

                     school

Appendix       B –Examination of Patwaris

Appendix       C-Deleted

Appendix       D-Instruction regarding the

                     repairs of Patwarkhana

Appendix       E –Employment of patwaris

                     and temporary establishment

                     in settlement.

Appendix       F-Deleted

Appendix       G- Forms

PATWARIS

PART-A
The Punjab Revenue Patwaris, Class III Service Rule ,1966

REVENUE DEPARTMENT
NOTIFICATION
The 4th Januar,1966

No.G.S.R.3/C.A.17/87S.-With reference to the Punjab Government Revenue Department, notification No.GSR.225/C.A.17/1887/S.28/65, dated the 10^th September,1965 and in exercise of the powers conferred by sub section (I) of section 28 of the Punjab Land Revenue Act,1887,the Governor of Punjab is pleased to make the following rules:-

1.  Short title, commencement and application

(1)  These Rules may be called the Punjab Revenue Patwaris, Class III Service Rules,1966.
(2)  They shall come into force at once.
(3)  They shall apply to the post specified in Appendix 'A' to these fules.

2.  Definitions : - In these rules, unless the context otherwise requires:-

(a)  'Board' means the Subordinate Services Selection Board, Punjab,
(b)  'Collector' means the Collector of the District and includes the Settlement Officer and the Colonization Officer,
(c)  'Commissioner' means the Commissioner of the Division or any other officer authorized by a general or special order of Government to perform the functions of the Commissioner;
(c)  'Direct appointment' means an appointment made otherwise than by promotion or by transfer of any official already in the service of the State Government;
(d)  'Financial Commissioner' means the Financial Commissioner, Revenue or any other officer authorized by a general or special order of Government to perform the functions of the Financial Commissioner;
(f)  'Government' means the Punjab Government in the Administrative Department;
(g)  'Head of Department' means the Director of Land Record s, Punjab, or any other officer who is declared as such;
(h)  'Patwari' means a Revenue Patwari including an Assistant Patwari;

   (i)  any University incorporated by law in any of the States of India ; or
   (ii)  in the case of degrees or diplomas obtained as a result of examination held before the 15th August, 1947, the Punjab Sind or Dacca University; or
   (iii)  any other university which is declared by Government to be a recognized University for the purposes of these rules;
   (iv)  Service means the Punjab Revenue Patwaris Classs III Service.

2.  Number and character of posts:- The service shallcomprise the posts shown in Appendix 'A' to theserules.

Provided that nothing in these rules shall affect the inherent right of the Government to add or to reduce the number of such posts or create new posts with different designation and scales of pay whether permanently or temporarily.

3.  Mode of acceptance of Patwari candidates:- (1) As and when a requisition is received by the Board from the Collector, the Boardshall recommend to the Collector such number of candidates for acceptance as Patwari Candidates as the Collector may specify in the requisition.

(2)  For the purpose of direct appointment to the Service a register of Patwari candidates shall be maintained by the Collector in each district in which the names of Patwari candidates shall be entered in the order in which they are recommended by the Board.

(3)  The number of Patwari candidates that may be enrolled on the register of a district shall be such as may be determined by the Government from time to time.

4.  Nationality, domicile, character and age:- (1) No person shall be accepted as a Patwari candidate, unless he is:-

(a)  a citizen of India or
(b)  a subject of Sikkim or
(c)  a subject of Nepar or
(d)  a subject of Bhutan or
(e)  A tibetan refugee who came over to India before the Ist January 1962 , with the intention of permanently settling in India; or
(f)  a person of Indian origin who has migrated from Pakistan with the intention of permanently settling in India:

Provided that a candidate belonging to categories (c),(d) ,(e) and (f) shall be a person in whose favour a certificate of eligibility has been given by the competent authority, and if he belongs to category (f) the certificate of eligibility will be issued for a period of one year, after which such a candidate will be retained in service subject to his having acquired Indian citizenship.

(2)  A candidate in whose case a certificate of eligibility is necessary may be admitted to anexamination or interview conducted by the Board or any other recruiting authority on his furnishing proof that he has applied for the certificate and he may also provisionally be accepted as a candidate subject to the necessary certificate being given to him by the competent authority.

(3)  No person shall be accepted as a Patwari candidate unless he produces a certificate of Character from the Principal academic officer of the University, college, school or institution last attended, if any, and similar certificates from two responsible persons not being his relatives, who are well acquainted with him in his private life and unconnected with his University College, School or institution.

(4)  No person who is less than 17 years or more than 25 years of age or such age as may from time to time be fixed by Government for new entrants into service , shall be accepted as a Patwari candidate;

Provided that in the case of candidates belonging' to the Schduled Casts, Schedules Tribes or other Backward Classes, the maximum age limit shall be such as may be fixed by Government from time to time.

(6)  Disqualifications:- (i) No person,who has more than one wife living or who having a spouse living, marries in any case in which such marriage is viod by reason of its taking place during the life-time of such spouse shall be eligible for being accepted as a Patwari candidate, and (ii) No woman, whose marriage is void by reason of the husband having a wife living at the time of such marriage or who has married a person who has a wife living at the time of such marriage shall be eligible for being accepted as a Patwari candidate.

Provided that the Government may, if satisfied that there are special grounds for so ordering , exempt.

7.  Academic qualifications:- No person shall be accepted as a Patwari candidate for appointment to the service unless he—

(i)  has passed the Matriculation or Higher Secondary examination of a recoognised University preferably with Agricultrue as one of the subjects;

(ii) Possesses qualifications in Hindi and Punjabi upto Middle standard or such standard as may be specified by the Government from time to time, and

(ii)  has a good knowledge of a rural economy and culture.

7.  Qualifications for appointment—(1) No Patwari candidate shall be eligible for appointment to the Service unless he qualifies that Patwar examination after attending the Patwar School for a minimum, period of one year, and after passing the examination undergoes such practical field training for a period of six months as may be specified by the Collector.

(2)  If the candidate fails to pass the Patwar examination withina period of 3 years from the date of his acceptance as candidate his name shall be struck off from the register of candidates.

(3)  Nothing in this Rule shall apply to a candidate who has already passed the Patwar examination before he is accepted as a candidate and has also undergone particlal field training as specified in sub rule(1)

(9)  Appointing authority—Appointment to posts in the Service shall be made by the Collector.

10.  Method of appointment—(1) Appointment to the Service shall be made :-

(a)  in the case of Patwaris.

(i)  by promotion from amongst the Assistant Patwaris;or
(ii)  by direct appointment from amongst the accepted patwari candidates, or
(iii)  by transfer of an official already in the service of the State Government and
(iv)  by absorption of the retrenched or likely to be retrenched officials of the Punjab Consolidation Department" (No G.S.R.5 P.A.17/87/S.28 Amd: (1)/71dated 7th January,1971.

(b)  in the case of Assistant Patwaris by dirdect appointment from amongst the accepted Patwari candidates.

(2)  When any vacancy arises, the appointing authority shall determine the method in which the same shall be filled in.

(3)  All promotions shall be made by selection on the basis of seniority-cum-marit and seniority alone shall not give any right to appointment.

11.  Order in which appointments are be be made from amongst candidates. Appointments from amongst patwari candidates shall be made in the order in which their names appear in the register of patwari candidates.

12.  Consequence of failure to join appointment. If a candidate , on appointment to the Service, is unable for any reason, other than the orders of Collector, to join his appointment within one month from the date of receipt of orders of appointment, the Collector may cancel; the order of appointment and may also remove his name from the register.

13.  Removal of name of patwari candidates from register, without prejudice to the provisions of sub rule(2) of rule8, the Collector may at any time order the removal of the name of any person from the Register of patwari candidates for any reason which he may deem fit.

Provided that no order under this rule shall be passed without giving the candidates, whose name is sought to be removed, an opportunity of making any representation that he may desire to make, and unless such representation has been taken into consideration;

14.  Probations—(1)Persons appointed to the Service shall remain on probation for a period of two years, if recruited by direct appointment, and one year if recruited otherwise.

Provided that--

(a)  Any period, after appointment to the Service spend on deputation on a corresponding or a higher post, shall count towards the period of probation fixed under this rule;

(b)  In the case of an appointment by transfer, any period of work on an equivalent or higher rank prior to appointment to the Service may at the discretion of the appointing authority,be allowed to count towards the period of probation fixed under this rule;and

(c)  any period of officiating appointment in the service shall be reckoned as a period spent on probation but no member who has thus officiated shall, on the completion of the prescribed period of probation, be entitled to be confirmed ,unless he is appointed against a permanent  post.

(2)  If the work or conduct of a person appointed to the Service during the period of probation is , in the opinion of the appointing authority, not satisfactory, it may—

(a)  dispense with his services, if recruited by direct appointment , or

(b)  if recruited otherwise;

(i)  revert him to his former post;or

(ii)  deal with him in such other manner as the terms and conditions of his previous appointment permit.

(3)  On the completion of the period of provation of a person, the appointing authority may;-

(a)  if his work or conduct has, in its opinion, been satisfactory;--

(i)  confirm such person from the date of his appointment if appointed against a permanent vacancy, or

(ii)  confirm such person from the date from which a permanent vacancy occur, if appointed against a temporary vacancy;or

(iii)  declare  that he has completed his probation satisfactorily, if there is no permanent vacancy,.or

(b)  if his work or conduct has not been, in its opinion, satisfactory:-

(i)  dispense withbhis services, if appointed by direct appointment, or if appointed otherwise, revert him to his former post, or deal with him in such other manner as the terms and conditions of his pre vious appointment permit , or

(ii)  extend his period of probation and there after pass such orders as it could have passed on the expiry of the first period of probation:

Provided that the total period of probation, including extension, if any, shall not exceed three years.

15.  Seniority:-The seniority inter-se of members of the Service in each cadre shall be maintained district wise and shall be determined by the length of contenuous service on a post in that cadre:

Provided that in the case of two or more members appointed on the same date, their seniority shall be determined as follows:

(a)  a member recruited by direct appointment shall be senior to a member recruited otherwise;
(b)  a member appointed by promotion shall be senior to a member appointed by transfer;
(c)  in the case opf members appointed by promotion or transfer, seniority shall be determined according to the seniority of such members in the appointments from which they were promoted or transferred and
(d)  in the case of members appointed by transfer from different cadres, their seniority shall be determined according to pay preference bering given to a member who was drawing a higher rate of pay in his previous appointment if the rates of pay drawn are also the same then by their length of service in those appointments and if the length of such service is also the same, an older member shall be senior to a younger member

Note.1 - This rule shall not apply to persons appointed on purely provisional basis pending their passing the qualifying test.

Note 2 - In the case of members whose period of probation is extended under rule 14, the date of appointment for the purpose of this rule shall be deemed to have been deferred to the extent the period of probation is extended.

16.  Pay - The members of service shall be entitled to such scales of pay including special pay, if any, as may be authorized by Government from time to time. The scales of pay at present in formce in respect of specifield post given in Appendix 'A' to these rules.

17.      Conduct - (1) In matters relating to conduct, the members of the Services shall be governed by the Government Servants conduct Rules, 1955, as amended from time to time.

(2)  Unless the Collector for reasons to be recorded in writing considers imposition of a punishment lesser than dismissal, a member of the Service shall be liable to dismissal,--

(a)  if he engages in trade or lends money to Agriculturists or has any interest, direct or indirect, in such transaction either in his own circle or in any other circle, or

(b)  If he purchases land at auction sale with out the previous sanction of the Head of epartment. Such land shall be deemed to include agricultural land and land in town sites auctioned for building or other purposes; or

(c)  If he receives any fee not authorized by in structions issued by the Government for the performance of any of his duties;or

(d)  If he without sufficient cause fails to enter in the register of mutations.

(i)  any case of inheritance within three months of the entery of the death of the right holder in the Chaukidar's register.

(ii)  any transfer by registered deed within one month of the receipt of the registration memorandum from the Field Kanungo;

(iii)  any case of consolidation of holdings with in three months from the date of receipt of an order passed under section 21 or 42 of the East Punjab Holdings (Consolidation and Prevention of Fragmentation) Act,1948, and

(iii)  any transfer by unregistered deed or by verbal transfer within six months of the date of the transaction, unless he can prove that he had no means of discovering the transfer at the first harvesting inspection which was made after the saiod date, or

(e)  if he fails to produce the records when called upon by the consolidation staff unless he can give cogent reasons for not producing them; or

(f)  if he introduces a client to a legal practitioner or in any way acts as an intermediary between inhabitants of his circle and legal practitioners, whether or not it is proved that he requested for or accepted any remuneration.

18.      Discipline, punishments and appeals.—(1) Save as otherwise provided in these rules, in matters relating to discipline punishment, appeals and revisions, the members of the service shall be governed by the Punjab Civil Services (Punishment and Appeal) Rules, 1952 , as amended from time to time subject to the modifications given in Appendix 'B' to these rules.

Provided that the nature of penalties which may be imposed the authority empowered to impose which penalties, the appellate authority and second appellate authority shall be as specified in Appendix 'C' to these rules.

(2)  The authority competent to pass an Order under clause (c) and (d) of sub rule(1) of rule 10 of the Punjab Civil services(Punishment and Appeal) Rules, 1952 and the appellate authority shall also be as specified in appendix (D) to these rules.

19.  Pension Leave, traveling allowance and other matters.-In respect of leave, pension, general provident fund traveling allowance compensatory allowance, joining time, subsistence allowance and all other matters not expressly [provided for in these rules, the members of the service shall be governed by such rules and regulations as may have been or may here after be adopted or framed under the Constitution of India or any law or rules made hereunder for other Class III Government employees.

20.  Liability to transfer.-Every member of the Service shall be liable to transfer under the order of :-

(i) Collector anywhere with in the District, or
(ii)  Heads of Department anywhere within the State or
(iii)  Government anywhere within India under the administrative control of the Punjab Government.

21.Power of relaxation - Where the Government is of the opinion that it is necessary or expedient so to do, it may, by order, for reasons to be recorded in writing , relax any othe provisions of these rules with respect to any class or category of persons.

22.  Repeal and saving.—The rules contained in paragraphs 3.2 to 3.12, 3.24 to 3.28 , 3.38 to3.40 , 3.46 to 3.47 , 3.54,3.56-A , 3.58,3.60 and 3.61 of the Punjab Land Records Manual are hereby repealed.

Provided that any order made or action taken under the rules so repealed shall be deeded to have been made or taken under the corresponding provisions of these rules.

APPENDIX 'A'
(see rule,13 and 16)

1.Designation of post                                  (Scale of pay)

(i)  Patwaris                                   60-4-80/5-120/5-175

(ii)  Assistant Patwaris                    50-3-80/4-100

2.  Number of post in each district:-

1.               Hissar                           316                              5

2.               Rohtak                         348                              6

3.               Gurgaon                       374                              5

4.               Karnal                          342                              ..

5.               Ambala                        392                              6

6.               shimla                           1                                  ..

7.               Kangra                         305                              5

8.               Hoshiorpur                   493                              ..

9.               Jullunder                       412                              4

10.             Ludhiana                      299                              4

11              Ferozepur                     401                              6

12              Amritsar                       369                              18

13.             Gurdaspur                    329                              11

14              Patiala                          422                              ..

15              Sangrur                        408                              ..

16              Bathinda                       234                              ..

17              Mohindergarh               121                              ..

18              Kapurthla                     172                              ..

19              Lahaul and spilit            4                                  ..

20              Kulu                             43                                ..

APPENDIX ‘B’
(See rule 18)

1.  In rule 4 after clause (1) and (1a) fine".
2.  In rule 8,between the figures and brackets "(1) " and (ii)" insert the figure ,letter  and brackets "in".
3.  Omit rule 9.
4.  In sub-rule (I) of rule 10,omit sub – clause (ii) of clause (a),
5.  for rule 14,subsititute the following:-

14.  Revision- The Financial Commissioner,or the Commissioner amy suo moto or on an application made to him,subordinate authority paqssed any order under rule 10 or has inflicted any of the penalties specifed in rule 4 or in wich no order has been passed or penalty inflicted and after making further invertigation,. if any,may confirm,remit,reduce or subject to the provisions of sub rule (I) of rule 11, increase the penalyty or subject to the provisions of rule 7 and 8 inflict any of the penalties specified in rule 4.

6.  In rule after sub rule (I) substiture the following:-

(1)  An appeal or application for revision may be withheld by an authority subordinate or revisionary authority as the case may be if:-

(a)  It is an appeal or application for revision in a case in which under these rules,no appeal or application for revision lies.

(b)  It does not comply with the provisions of rule 16 or

(c)  It is an appeal or an second appeal and is nto preferred withing  sixty dayrs of the date on which the appleant was informaed of the ordeder appelaed against excluding the time spent in obtaining the copy of the said order and no resonable cause is shown for the delay or

(d)  It is an application for revision and is not preferred within a period of ninety days of the date on which the applicant was informed of the order of the appelate authority excluding the time spent in obtaining the copy of the order sought to be revfised and not reasonable cause is shown for the delay:

(e)  It is repetition of a presiour appeal or application for revision and made to the same appellate or revisionary authority by which such appeal or application for revision has been decided and no new facts or circumstances are aduced which afford ground for a reconsidertation of the case.

Provided that in every case in which an appeal or application for revision is withheld, the appellate or applicant shall be informed of the fact,and the reasons fror it and copy thereof forwarded to the appellate authority, if any together with a copy of the appeal or application for revision so witheld.

Provided further that an appleal or application for revision withheld on account only of failure to comply with the provisions of rule 19 may be resubmitted aat any time within one month of the date on which the appellant or applicant has been informed of the withholding of the appeal or applicaytion,and if resubmitted in a form which complies with those provisiins not be withheld."

APPENDIX ‘C’
(See rule 18(1) )

Sr.no.      Design. Of the       Natureof penalty                 Punishing authority   

1.             Patwari                   1.Censure                                              Tehsildar or an Assistant Coll

                                                                                                                                ector Ist Grade.

2.             Assistant Patwari (ii)Fine                                                    Tehsildar upto a limit of Re1

                                                                                                                                on any occasion ,Assistant co

                                                                                                                                llector Ist grade,upto limit of

                                                                                                                                Rs.2 on any one occasion.

                                                                                                                                Collector upto a limit of Rs.

                                                                                                                                20 on any one occasion.

                                                (iii)Withholding of increm                                  Collector

                                                ents or promotio inclulding

                                                stoppage at an efficiency bar

                                                if any.

                                                (iv)Reduction to  a lower                                    Collector

                                                post or time-scale or to a

                                                lower  stagein a timescale

                                                (v)Recovery from, pay of the                             Collector

                                                whole or part of any pecuiary

                                                loss caused to Govt.bynegli-

                                                gence or br. Of orders

                                                (vi) Suspension                                                    Collector

                                                (vii) Removal from the civil                 Collector

                                                Service which does not disqu

                                                Fy from furture emp.

                                                (viii) Dismissal from the Civi                              Collector

                                                l service which ordinary

                                                disqualifies from future

                                                employment.

XVI-FEES

3.48  Inspection of   records of pat wari and grant of certified extracts therefrom (land Revenue Rule 71) -   (i) The partwari shall allow any one interested to inspect his records and to take notes therfrom in pencil in his presence.He shall give to applicants his diary a note of the inspection allowed and extracts given. The following charges shall be made:-

 

For the purposes of fee for copies or extracts from jamabandi in rent cases the total number of Khatauni holdings should be taken into account irrespective of the fact whether they are cultivated by the owner himself or by a tenant and in calculating the fee the number of khewats of which the extracts are given may be ignored . 

Notes:-  (1)  For extracts under Serial Nos 1 and 11 and plans under serial No. 23 if prepared in connection with the temprorary alienation of land in satisfaction of a decreee of a Civil Court  the charges shall be subject to  a maximum of Rs 15.00 in a single case irrespective of the fact whether the extracts are prepared from a jamabandi or khasra girdawari or both and whether or not they involve the preparation of plan.

(2)  The patwaris shall not be entitled to retain any share in respect of copying and inspection fees. Consequently the fees thus realised should "IX –Land Revenue- B-Midc-Copying and Inspection Fee of patwaris record."

(3)  Patwaris are forbidden to prepare and supply copies or extracts of papers not shown in the above table.

(4)  List of co-shares shall not be prepared and supplied without the previous sanction of the Collectr unless required in connection with a revenue civil or criminal case.

(5)  In the case of inspection of the patwari's record by Sub-Inspectors or Inspectors of Co-opertaive Societies under serial No. 20 the fee chargedd shall be 60 paise only and the whole amont will be deposited into Government Treasury.

(6)  In the case of parcha books the whole fee so recovered shouls be credited into Government Tresury.

(ii)  No fee for doing work for the state Government such as the preparation of ans extract from the revenue records to show the property owned by an absconding criminal shall be charged. Patwaris should however not be required to furnish such an extract without a special order of the Deputy Commissioner in each case and such an order of the should only be passed if the case is of real imprtance.

Copies required for public purposes by Public officers of the Central or State Government as defined in section 2(17) of the Code of Civil Procedure shall be supplied free of charge.

(iii)  The Patwari is forbidden to give copies except on lithographic forms which are supplied to him. On the top of each of these forms the words "Receipt No." are printed . The number of the receipt handed over by the patwari to the applicant (paragraph 3.48(v) infra) should invariably be entered by the patwari . Where the entry receipt No. is not printed on the form the patwari should record this entry in his own hand and insert therein relevant receipt number. He should note in red ink in the copy of the jamabandi entry required by rule 15 of the rules under the Punjab Tenancy Act,all mutations affecting subsequent to the preparations of the jamabandi.

(iv)  The account of fee realized by patwaris should be kept in the register in form P-XII given in appendix G,which will be supplied to them. The fee reakized by the patwari during the month should be deposited into the Treasury by the 10th of next month . The field kanungo should check the register every month when he goes to the patwaris circle and should sign it in token of his having done so. The tehsildar or the naib-tehsildar when inspecting the patwaris work should also check it. During September when the patwari comes to the tehsil he should bring the register with him for check by the tehsil wasilbaqi nawis.

(v)  Supply of print ed copies fo re ceipt books for copying and in spection fees of parwaris records - The patwari willo be supplied with a printed receipt book in trplicate in which every amount realized by him shall be relizes by him shall be recorded .One foil will be handedover to the payee and the second sent to the tehsil wasil bawui nawis baqi nawis through the field kanungo with the half yearly demnd statements. As soon as the receipt book is exhausted the patwri will return the counterfoils to the office kanungo and obtin from him a new receipt book in exchange.

3.48A - Supply of copies through value payable post - (1) Any person wishing to obtain certified copies of revenue records from the patwari by value payable  post (V.P.P) may apply to the patwari for this purpose giving sufficient information to enable the patwari to make out the copy provided a post office is located within the circle of the patwari. The application need not bear any court fee stamps. Only one application would suffice for any number of copies asked for. The patwari shall supply the required copies through value payable post (V.P.P) within four days of the receipt of application and shall charge the following charges in addition to those already prescribed under the rules for preparing copies of revenue records:-

(i)  Postage charges by weight for the packet containing copies of revenue records to be sent.
(ii)  Value payable post (V.P.P.) charge.
(iii)  Registration fee.
(iv)  Fifty Paises as remuneration for inconenience and extra work caused to him.

(2)  The charges mentioned at (i) to (iv) above will be deemed as "other chartges" under section 98(a) of the Punjab Land Revenue when the packet containing copies of revenue records sent by value payable post is refused by an applicant.

3.48-B   Receipt Books - (1) Each parwari should have at a time only one receipt book bearing printed book and receipt number and only one copying fee register.

A requisition form as in the case of cheque books should be posted in the printed receipt book  to enable the patwari to communicate his demand to the office kanungo well in time so that as soon the receipt book is exhausted, the former will return the counter foils to the latter and obtain from him a new receipt book in exchange which should contain a certificate from the Tehsildar that the receipt book contains so many certified No. of pages which are numbered in proper consecutive order.

(2)  The office kanungo of the tehsil concerned should be held persinally responsible for the issue of receipt books and copying fee registers to patwaris. The patwaris should submit a report one month ahead through the field kanungo of the circle ,who should verfiy the report of the patwari and send it to the Tehsildar concerned . The Tehsildar should order the office kanungo to issue the copying fee register/receipt book to the patwari after satisfying himself that the ones issued previosly have been actualy exhausted and deposited with him and that accounts in this behalf have also been rendered by patwari.

(3)  In case the patwari sends the exhausted register to tehsil office kanungo earlier than September before it is checked by the Wasil Baqi Nawis the tehsil offoice kanungo should hand over the said register to the patwari cencerned in the month of  September when he  comes to the Tehsil for filing the annual and quinquennial statement and jamabandis in the tehsil land records office and the latter should then get it checked by the Wasil Baqi Nawis and return the same to the office kanaungo .

(4)  The patwari should also retain a copy of the entries of the Register made after the despatch of the last half yearly demand on account of copying and Inspection fee to the Tehsildar to enable him to prepare the demand for the next half yearly.

(5)  A copying fee register should be issued only after a certificate has been recorded on it by a revenue officer to the effect that it contains so many pages and has been issued under his signature with the seal of the court.

(6)  The office kanungo should keep a clear record of "Book Nos." of the receipt books issued to each patwari.

(7)  The tehsil office kanungo should maintain a ledger account for each patwari in which should be recorded the number of receipt book issued to the patwari and the number of receipt issued by the patwari every half year. The latter information can be had from the second foils of received by th Wasil Bqi Nawis through the field kanungo with the half yeaarly demand statements. While posting receipt numbers in the ledger any gap in numbers should b viewed with suspicion and investigated immediately.

(8)  Since the ledger account will be kept by the tehsil office kanungo any omission on his part in the observance of instruction relating to the issue of copying fee receipt books and registers and in the nmaintenance of ledger accounts should be viewed seriously and dealt with severly.

3.49     Entry in diary  - (i)   The patwari should enter in his diary (a) the field numbers and khatas to which an extract applied for relates (b) the fees charged for the extract and (c) the name of person from whom charged. Inspecting officers should verify from time to time by enquiry from the parties concerned whether the sums entered in the diary were actually paid.

(ii)  Copies of the schedules of rates to be charged for extracts etc. should be printed in Gurmukhi and distributed and broadcast in every village. The schedule should also contain a note to the effect that the applicant should insist on obtaining a receipt from the patwari for the amount paid and should see that the receipt number is given on the copy supplied to him and that any person who is required to pay for work for which no fee is prescribed or to make any excess payment should report the matter to the tehsidar .

(iii)  A printed copy of the schedule should also be exhibited at parwarkhanas tehsils,Panchayargarhs,village schools and other places of public resort.

(iv)  If a patwari fails to supply a copy of the revenue records or charges a fee in excess of the prescribed rate,didciplinary action shall be taken against him.

3.50  Payment into the treasury of fees realized for inspection of record and extracts granted therefrom (a) Each patwari should prepare a statement showing the fees realized from 1^st April to 30^th September and submit it to the field kanungo of hiscircle by the 10^th of October. He             should prepare a similar Statement for the period. 1^st October to 31^st March and send it on to the field kanaungo by the 10^th of April . These statements will show the name of the village and the amount of fee recoverable during each month of the two periods noted above together with the total of the circle. When submitted these statements the patwari should note in the register maintained by him under the rules the dates of their submission together with the period to which they relate. The field kanungo should prepare a consolidated statement by villages giving the total of his circle and submit it to the tehsil wasil baqi mawis will see that the amount deposited by the patwari at the end of each month tallies with these statements.

(b)  On receipt of those statements the tehsil wasil baqi nawis should prepare  in duplicate a consolidated statement for the whole tehsil and submit it through the sadar wasil baqi nawis to the Collector for sanction so as to reach his office on the 15^th November and 15^th May at the latest. After obtaining the necessary sanction the sadar wasil baqi nawis should note the demand in his register and return the duplicate copy of the statement  to the tehsildar by the end fo November and May at the latest. These statements will be attached to the qistbandi as demand statements of copying and inspection fees of patwaris records.

(c)  The half yearly demand statements together with the receipt referred to in paragraph 3.48(v) supra will be destroyed after three years,while the books of counterfoils referred to in the presence of the whole tehsil that forms a part of the qistbandi, will be desrtoyed along with the latter,i.e. when the new settlement is sanctioned.

3.51  (Deleted)

XVII - REWARDS AND HONORARIA

3.52    Rewards for good work - Rewards may be paid to patwaris, permanent or temporary, provided exists. These rewards may be given to patwaris in districts whether under settlement or consolidation of holdings opertions or not for conspicuous good work in the didcharge of their ordinary duties.

3.53 to 3.56 (deleted)

XIX- PATWARHANAS

3.57    Rules as to patwarkhanas:- The following are the orders regarding patwarhanas: -             

(i)  No demands of any kind are to be made on lambardars or landowners or on the village residents for the construction or repairs of patwarkhanas.

(ii)  Except in the cases mentioned below (iii) and (iv) infra patwaris will be required to make their own arrangements for housing themselves and providing a separate room for their records and office work at some village within their circle. Reasonable help in enabling them to do this should be given by the Government .

(iii)  Government has now accepted a policy of adding slowly year by year to the number of patwarkhanas (at the rate of about 20 patwarkhanas each year in each division),preference being given to those cases where it is difficult or expensive for a patwari to get accomodation for his residence and office in his circle . The Deputy Commissioners have been empowered to sanction expenditure on repairs of patwarkhanas up to Rs. 1500 in each case  the Director of Land Records Punjab has power to sanction expenditure up to Rs. 2500 the Commissioner of the Division up to Rs. 5000 and the Financial Commissioner any amount exceeding Rs.5000. A rough plan and specification with an estimate of cost should be submitted with every such application. A completion report shall be sent to the Director of Land Records. It is for the Deputy Commissioner to decide as to the agency to be employed for the repair of patwarkhanas. Ordinary repair to Patwarkhanas will be carried out by the patwaris living in them.

(iv)  Where a patwarkhanas exists the patwari shall live in it and keep it in repair provided that if any such patwarkhanas is in the Collecter opinion for any reason unsuitable for this purpose he may with the previous sanction of the Director make over the building to the lambardars of the village to be used for their own purposes and call upon the patwari to make his own arrangements for a residence and office.

(v)  When a patwari retires or is transferred he will hand over the patwarkhanas to his successor who will sign a certificate to the effect that he has received it in good condition. This certificate will be endorsed by the field kanungo of the circle and sent to the tehsil office for record .Both parwais should sign the entry to be made in the village diary that the building has been made over in good condition should the patwarkhanas be in need of repair the outgoing patwari will be responsible for having such repairs executed unless they come under the category of special repairs as defined in clause (iii) supra.

(iv)  No expenditure for repairs of patwarkhanas will be sanctioned except in case of special repairs due to serious damage from floods or other circumstances beyond the control of the patwari . Application for sanction to such expenditure must be submitted to the Director .In making recommendations for grant of funds for repairing patwarkhanas in need of special repairs facts should be reported in detail and it should be expressly stated.

(a)  that suitable action has been taken against any patwari who has been responsible for the special repair having become necessary through neglect of ordinary repairs or.

(b)  that the special repairs have not become necessary owing to the neglect of ordinary repairs.

(vii)  To prevent irregularities in carrying out repairs to patwarkhanas and in disbursing money allotted for the purpose a set of instruction has been given in appendix D and the Collector shall see that these are strictly followed and defaulters suitably dealt with .

(viii)  Field kanungo shall be required to report to the tehsildar by the 1^st January every year:

(1)  In regard to patwarkhanas : -

(a)  their condition ;

(b)  whether the patwaris live in them

(2)  In regard to parwarkhanas circles where there are no patwarkhanas :-

(a)  whether the patwari is living in his circle;

(b)  whether he has made proper arrangements for his office.

The tehsildar will submit the reports to the Sub Divisional Officer (C) who will bring to the notice of the collector any cases in which the orders contained this chapter are not observed.

3.58  (deleted)

XVI TRANSFER AND PROMOTION

3.59  Transfer of patwari - A patwari should not be transferred from one circle to another merely as a punishment vide Revenue Ruling 3 of 1885.

On resignation or transfer a patwari is bound to make over his papers records equipment and the patwarkhanas ,if there is one in his circle to his successor,who will forward to Deputy Commissioner through his superiors a charge report showing the detail of all papers, record and equipment received, the condition of the patwarkhana ,if there is one and also the date and place on which he received charge : but in case of dismissal or suspension a patwari must make over charge to the field kanungo.

No patwari holding charge of a colony town should be allowed to stay there for for more than five years; the transfer should be affected as soon as the quinquennial  jamabandi is filled.

3.60 to 3.61   (Deleted)

XXII- PATWARI'S PAPERS.

3.62.  Record to be maintained by patwari - The patwari keeps up the following records for each estate in his circle :-

Khasra girdawari and jamabandi each with abstract appendices and reigsters relating thereto as prescribed in chapters 7 and 9 registers of mutatuons, field map, generalogical  tree of landowners and other papers detailed in chapter 9 (Harvest inspections) annual record of rights and agricultural statistics and in appendices VII, VIII and IX to the Settlement  Manual and a diary of his whole circle .

A tin cased strong box or almirah will be supplied to each patwari for his records. The charge in connection with these items will be included in the ordinary patwari contingent bills.

3.63.  Records for grant of Government land -  The papers for lands leased or sold or granted free by Government with the object of their being cultivated should be prepared and filed in the same manner as for all other agricultural estates.

3.64.  Era to be used - The  agricultural year begins with the 1st September.The year should be described inthe terms of the Christian era.                    

3.65.  English numerals to be used in patwaris papers - All registers or documents kept up by Patwaris as such, i.e. Jamabandi, village note-books, mutation registers, etc., are to be kept in English numerals.                                                             

3.66.  Responsibility of patwaris  for custody of maps etc. - The Patwari is responsible for the safe custody and good condition of all the records,maps and equipment of his circle that are in his charge. When the original field maps in the possession of a patwari are worn out new copiesshould be made by the patwari himself. The copy should be made on ruled English mapping sheets which will be supplied by the Director, if available, and if not,on ruled country-made mapping sheets and not on one continuous sheet.                   

3.67  Copies not required by rules not  to be called for.A patwari must not, in any circumstances, he called on for  copies of his annual papers over and above those required of him by the instructions on the subject; copies must be prepared only on the lithographed forms supplied to him. 

XXXIII-Equipment
Equipment, Stationary,etc., for Patwaris

3.68.  Survey equipment - The following survey equipment will besupplied to each Patwari,the cost thereof being met from the Patwari contigencies:-.

1Chain with 10 iron pins.

1Cross staff.

12 or 15 Bamboo flag staves

1Board 75x60centimetres.

Note:-   In hill circles planetable and sighting and will be supplied in place of board.

3.69.  Metric rod - The Patwaris metric rod should not be of wood, but of bar iron (about eight milli-metre square). Two should be  supplied to each  Patwari. The field Kanungo is responsibile for their agreement with his  own rods. These should be kept safe in hollow bamboos.

3.70.  Addas - At every village where a patwari resides,there should be marked  out on a level piece of uncultivated land a standard length(adda) exactly corresponding with the  patwaris 20 metres chain. the extreme ends should be marked by two pegs driven deep (60 centi-metre, if possible) into the ground. the measurement of the adda should be reckoned from the outside edge of the other; that is to say, when the handle of  one end of the chain is placed over one peg, the other end should touch the inside of the other peg. If the adda itself needs correction, it can be shortened by cutting from the outside of  the pegs, or lengthened by cutting from the inside.

Importance is attached to the correct maintance of these addas, and revenue officers in their visits to patwaris offices should see that  the orders for their maintenance are duly observed and that the length of the adda is strictly accurate. Field Kanungos should be held responsible for any inaccuracies in the addas and  for any neglect of the orders relating to them. Full instructions for prepartion of these addas will be found in the Mensuration Manual.

3.71.  Patwari’s chain:- The patwaris chain should be made of soft iron and constructed exactly as directed in the Mensuration Manual. Variations of pattrens are forbidden. Chains should be made up locally not at other  distant workshops; In testing the length of a chain, see that it  is well shaken out and stretched only to the tension at which it is used. Test either  on the adda or by rods as may be convient. In the latter case use two rods, placing them on the ground alternately and see that they touch truly.

3.72.  Patwaris cross staves  - The Patwaris cross-staff- A pattern will be supplied to each district by the Director of Land Records. It should be made up locally, strictly in accordance with this pattern. Ela orations and additions to the pattern are forbidden.

3.73.  Measuring flags for patwaris - Bamboo flag-staves- A patwari cannot survey on the square system with less than 12 or 15 flags. Of these 4 or 5 shouldbe 450 Centimetres high, and the restthree hundred centimetres. Each should have a pointed iron ferrule at foot,and completed in this way.

3.74.  Plane-tables sometimes re quired - Plane-tables are necessary only for hill surveying. When necessary for this purpose,a pattern should be obtained from Director ofLand Records and they should be made up locally according to the pattern so supplied. Patwaris of plain villages requie only a board, in size 75x60 centimetres strengthned on the underside with battens. Careshould be taken to employ brass, not iron, in repairing the sockets etc.,of plane-tables.

3.75.  Sighting rods - Sighting rods are not required except in hill tracts, where it is necessary to use plane-table. In such case a pattern should be obtained from the Director of Land Records and the sighting rods should be made up locally according to the pattern.

3.76.  Plotting Scales - (i)The Director of Land Recordsshall appointe any firm dealingin the manufacture of plotting scales as an approved contractor, for one year, for the supply of plotting scales,with the previous approval of the Financial Commissioner. Before making a selection,the Director of Land Records willinvite tender, quoting the minimum price of the plotting scales acceptable, from reputed firms. The firm approved shall be callled upon to enter into an agreement with the Director of LandRecords for the supply ofplotting scales at fixed prices. A proposalfor fresh sanction should be submitted to Financial Commissioner by the 15th may, every year.

(ii)  The Director will send to each Deputy Commissioner and Settlement Officer a pattern of each scale to be kept in his office and used for comparison with scales supplied by the contractor. Any scales which are not made according to the pattern should be rejected and returned to the contractor. The Director shouyld be informed of such rejections.

(iii)  The points as to which a careful examinationof scales should be made are the following:-

(1)  Thje Sub divisions must be accurate.

(2)  The sub divisions must be deep and black and not broader than in the pattern.

(3)  The metal must not be glittering.

(4)  The measuring edge must be thin and absolutely true.

(5)  The scalse must be backed with white paper.

(6)  The weight must be not less than 125 grams.

3.77.  Return of mathematical instruments - Settlement Officer should submit at the end of every official year a list in form P IX given in Appendix G, of the mathematical instruments in stock on the 31 st March. When new mathematical instruments are required the indent for them(the form of which will be found in the rules published in part II of the Gazette of India for April 9 th 1887) should be sent through the Director of Land Records' Office. When survey instruments are transferred from one settlement to another, or to the Director of Land Records' Office, the date on which, and the officer by whom, they were orininally received from the instruments Office, should be noted.

3.78.  Books of reference - The following books of reference should be supplied to the patwaris, the correction slips being issued to them from time to time through the tahsil office kanungo.,The filed kanungo and higher inspecting officers should see that these books are kept up to date:

1  Land Records Manual.

2  Financial Commissioners standing order No.32 (taccavi loans).

3  A copy of the rules contained in paragraphs441 and 505 of the Settlement Manual.

4  Mensuration Manua;.

5  Rules showing the duries of lambardarsand chaukidars (part 11-Jantri Patwarian).

6  A Ready Reckoner regarding the calculation of areas.

XX1V-Diary,etc.

3.79.  Diary - The patwari is required to keep diary (Roznamcha Waqisti work book (Roznamcha Karguzari) and diary of his movement (Roznamcha Harkat).

3.80.  Village Diary and file of instruction - The roznamcha waqiari is the book in which village diary occurrences relating to the parwari's duty and his file of diary incircle are to be entered day by day.

Ordinarily there shall be one diary fir each circle. But if a patwari has one or more assistants,each will keep a separate diary under such instructions for the division of business as the Collector may issue in each case.

The patwari will also maintain a file called "File of instructions" in which he will place copies of all orders and instructions in which he will place copies of all orders and instructions received by him. He should enter in his diary the receipt of such orders and instructions.

Sheets of blank should paper issued to a patwari for the purpose of his diary should be stitcvhed in a volume before they are issued to him.On the opening page of the volume the office Kanungo should certify in his writing and under his signature the total number of leaves,and each lraf should also be stamped with the tahsil seal.

3.81.  Occurance to be done in diary - The following occurrences must be noted in the diary on the day on which they come to the patwari's notice and the manner in which they came to his Knowledge, the signature or seal of one of the village headmen concerned being added at the time of entry, if possible:-

(1)  Any clamity which he reports to the tahsildar thtough the field kanungo as mentioned in paragraph 3.15 supra.

(2)  All alluvion or dilluvion(with approximate area giving detai;s as known at the time)

(3)  Fall of rain with its duration and whether slight medium or heavy.

(4)  Deaths of owners, village officers, pensioners or revenue assignees,and the marrieg or temarrige of female drawing family pensions in the estate.

(5)  Such change of cultivating occupancy and rent as have to be noted under chpter 9.9

(6)  The execution of any decree of court affecting land,its rent,or its produce.

(7)  Takavi advances on long term basis made by government,repayments of these loans as also notes regarding progress of completion of works for which a takavi loan has been granted.

(8)  Orders of revenue officers or kanungos received by the patwari or executed in the circle.

(9)  Attachment proceedings affecting land,its cultivation,or its produce or cattle.

(10)  Any encroachment on or damage to nazul or Government property on roads.

(11)  Any alienation or resumption of revenue by government suspensions or remissions of revenue.and any alteration of the rate of cases.

(12)  Cultivation of land occupied by groves held free of revenue.

(13)  Infringement or neglect of conditions attached to grants of land revenue made by Government .

(14)  The erection.destruction or decay of survey marks and the alteration of  village boundaries.

(15)  Payments of revenue to Government or to Government assigness.

(16)  The visit of any revenue officers to the circle.

(17)  Any fact relating to land or its revenue or rent specially reported to the patwari by a person interested therein,with a request that it be entered in a diary and which the patwari may consider important.

(18)  Any alteration in the cultivating occupancy or rent of land which may have been recorded in the crop-inspection register in accordance with chapter 9 (Harvest Inspection).

(19)  Any case of brick-burning.When it is suspected that the crime is due to incendiarism,this should be mentioned.

(20)  Any cases of increase of mortagage money,with detai;s of the amount, parties and village.

For mentry in the diary of alterations of entries in the khasra girdawari see chapter 9.9

For entry of rgistration momos see chapter 7.32 (111) and for entry of the first four columbs of lists of mutations see chapter 7.38(v).

It has been noticed that in some districts patwaris take undue advantage of instructions in this paragraph and record detailed reports about transfers of land getting the parties concerned to affix their signatures to the entries made by  them.This practice is irregular.The only person whose signature can be affixed to the entry made in the diary is the village lambardar.Reports made in the diary should be brief.

3.82.  Numder and   dating of entries - the patwari must assign to every entry a separate serial number in large and clear figures.Every entry should be closed by an esterisk mark and no blank line should be left betbeen two consecutive entries.Such orders order and instructions as relate to rules of practive must be entered in red ink. The date of each day's entries shall be given according to the Saka calendar calendar.the English date being added.

3.83.  Order to be entered - The patwari must enter in his diary all orders and instructions communicated to him by the kanungo and must obtain the Kanungo's signature to all entries relating to facts reportes to the Knungo.

3.84.  Condition of crops etc, to be entered - The patwari must enter in his diary,at the end of each Saka month the general condition of the crops,husbandry and cattle of his circle,noticing specially all facts which have affected them favourably or unfavourably.This entry must be made with special care and after sufficient inquiry and inspection of the crops.

3.85.  Workbook for patwari -  In the Workbook the patwari will enter from day to day the work done by him. Detailed instructions will be printed at the brginning of the   work-book. Each book will contain 24 leaves. New books for each year should be distributed to each patwari at the same time as he receives his stationery patwari at the ame time as he receives his stationery supply,and the cost should be oppend by each contingencies. A new book should be opened by each contingencies.A new book should be opend by each contingencies.A new book should be opened by each patwari from the brginning of September in each year.

3.85A  Deleted

3.86.  Partial book prescribed during measurements - When measurements  are commenced in any village,the patwari will be     furnkshed with an inspection-book (partwari Ki Kitab) for that village,and all entries made by inspection officers of the result of their inspection in that village will be made ,not on the patwari's work-book,in this inspection book will contain only entries relating ti the village for which it is drawn up.including lists of mistakes,and reports as to their correctioins.Any entry an inspection officer may have to make about on the patwari's work-book.

3.87.  Reports to superiors - the communivcations of patwaris with their superior officers should as a rule be sent by hand, where they have to submit reports or papers direct to the tahsil or sadr or to officers of of above the  rank of a thasildar they may.should no other more convenient means of communication be available forward the necessary documents by post 'bearing'.For the purposes of paragraphs 353 (2) of the post Telegraph Guide patwari have been recoginised as Government officials and the ;bearing payable on official postal articles sent by them is the prepaid rate (vide letter No. 7931. of 26^th January,1902 from the postmaster-Generial Punjab,to the Revenue Secretary to Government Punjab).

3.88.  Maintenance of the registers of survey equipments, furniture and record in patwari's coustody - A register of the survey equipment and furniture supplied to patwari aty Government expense and remaining in their custody should be maintained in fron P-X,given in Appendix G by each patwari and a  consolidated copy of the same with the omission of colomns 4 and 5 should be kept by each tahsil office Kanungo. When the patwaris come to the tahsil in September.they should bring their registers with them and the tahsil office Kanungo should compare them with his copy note  the result of the comparison in the last column of the latter, and make any corrections that may be necessary.

Any loss of survey equipment should be immediately reported by the field Kanungo to the tahsildar who will,of the loss has been due to the  patwari's negligence.order the replacement of the equipment by the           patwari concerned,and in order cases report to the Deputu Commissioner for its replacement at Government expense.

(b)  A register in form P-X1 given in appendix  G/ should also be maintained by each patwari showing the records in his coustody.It should be in the same volume as register in form P-X but no consolidated copy of it need be kept at the tahsil nor need it be checked by the tahsil office Kanungo except under special orders of the Collector.

XXV—STATIONERY FOR PATWARIS

3.89.  Covers of jamabandi etc  - Every patwari will provide out of the stationery allowance a leather outside cover (patta) for  his diary and paper bindinga covered with chintz or thin cloth for the jamabandi of each village. These covers will be used to protect papers actually to be used by the patwari,and will not be sent to the tahsil office.              

3.90.  Petty items of stationery  - All patwaris (temprory or permanent) and assistant patwaris will receive from Governemnt a stationary allowance as sanctioned from time to time.

3.91.  Patwaris almance  - Arrangements have been made for the annual issue of a patwaris almance, and the issue will be ready two months before each year commences. A copy of the almance should be supplied to every patwari and to every Kanungo.

3.92.  Forms and blank paper - Collectors should indent for forms and blank papers for patwaris and kanungos in the manner described in paragraphs 3.93 to 3.97 infra. The Director of Land Records has been specially authorized, where necessary, to make local purchases of paper and cloth for the use of patwaris and kanungos and also to have patwari and kanungo forms lithographed at private presses.

3.93.  Standard and special forms - Forms are of two kinds-(a) Standard and (b) Special. A sample book of the standard forms in common use throughout the state has been supplied to all Deputy Commissioners who should keep this book up-to-date by adding to it new or modified forms approved by the Director of Land Records and corrections issued by him from time to time.Specimens of standard forms included in the sample book need not be sent with the indents for these forms,but samples of special forms must always accompany the indents for such forms.

3.94.  Preparation of indents for forms and blank paper - (1)A quinquennial list of all kanungo and patwari forms supplied to each patwari and each field, tahsil and district kanungo during the 5 years to which the last quinquennialjamabandi relates has been prepared and keept in tahsil and district kanungo's offices. With the aid of this list and suppliment ed by information supplied by patwaris when they come to the tahsil office during September as to their requirment in thew following year,the tahsil kanungo should prepare in duplicate three indents for(1) standard forms,(2) special forms and(3) blank paper. He will send one copy of each indent to the sadar office by the 15th September,keeping the other copies in his own office. Mapping sheets, abstract village note-books, mutation registers and lal kitabs when required in the standard forms should be included in the indent for these forms.

(2)  Blank paper to be used by patwaris and kanungos should be indented for according to the following scale:-

If more paper is required,the approval of the Director of Land Record should be obtained.

Patwari and kanungo forms should be printed on following kinds of paper:-

3.95.  Submission of indent - The district kanungo should check the tahsil indent very carefully with the quinquennial list kept in his office,and the scale of blank paper laid down above, and then prepare three consolidated indents for (1) standard forms(2) special forms and(3) blank paper for the district by tahsil and his own office. The consolidated indent should be throughly checked in detail by the Office Incharge so that waste of forms and the submission of supplementary indents may be avioded. On the back of  the indent should be entered the full  addresses of  the officers to whom forms and paper ought to be sent. The name of the railway station to which consignments are to be booked must always be mentioned in the address.

The district indents for standard and special forms should be sent in dupicate to the Director of Land Records so as to reach his office on the Ist October each year at the latest. A consolidated indent for the State will be prepared in the office of the director of Land records and forwarded to the Controller, Printing and Stationery, on the Ist December, each year along with one copy of the district indents.

The district indents for bland paper in duplicate should be forwarded to the office of the Diorector of Land Records by 15th April,each year whence they will be forwarded to the Controller of Stationery, Punjab, so as to reach his office on Ist June. No indent for forms and blank paper will be complierd with unless it is forwarded through the Director of Land Records.

3.96.  Supply of Stationery - Supplies from the Controller, Printing and Stationey, Punjab, should reach district officers not later than the end of May.Distribution to patwaris will be made by the 15th June.

As soon as supplies are received both forms and blank paper should be examined to see that the paper is of the requisite quality, that the forms are well lithographed and that the number is complete. Should there be any deficiency or other cause for complaint the Deputy Commissioners should address the Controller, Printing and Stationery, Punjab, direct. One copy of the invoice receipted or amended should be sent within a week to the authority from whom the consignment is received and the second copy of the invoice relating to forms should remain at the tahsil, while that relating to blank paper should be signed by the tahsildar and sent to the Sadar Kanungo after entry ion the stock register kept in the tahsil.

3.97.  Stock register- The tahsil kanungo shall keep up a stock register opf forms used by patwaris kanungos and tahsildars(revised sample No.21 of the sample book).

In column 2 of the Stock Register the date on which supply was last made to the patwari should be entered, so that it may readily be seen that he is not exceeding his estimate. In column 3 of the register, the number of the patwari circle should be entered under the patwari's name. The signature of the patwari should be obtained in the column of remarks of the register. Whenever a patwari exceeds his estimate a remark explaining the reason of the excess should be recorded by the office kanungo after the patweari's signature in the column of remarks.

When supplies are received or issued to patwaris they should be entered in the stock register at once. The receipts and issues should be totalled and the balance of  forms and blank paper on hand should be struck on the forst pf each month. The office kanungo shall keep with each kind of form and blank paper on hand a memorandum showing the number of forms or quality of blank paper received and issued and the date of their receipt and issue and the balance on hand so that there may be no difficulty in checking the stock on hand with the stock register.

3.98.  Indent for forms,mapping sheets and sta tionery require ed for use in settlements  - Indents for patwari and kanungo forms (standard and non standard) and mapping sheets required for use in settlements should be sent to the Controller, Printing and Stationer, Punjab, through the Director of Land Records and those for other forms, blank paper and stationery to the Commissioner in the manner laid down in the Punjab Printing and] Stationery Manual.

XXVI –CUSTODY AND DESTRUCTION OF PATWARIS' RECORDS.

(Replaces Standing Order No. 6 ; Ist reprint, dated 8 th March, 1910, 2nd reprint, dated 13th May, 1919; and 3rd reprint, dated 16th October, 1929.)

3.99.  Period for which khasras girda waris etc. should be pre served - When the patwari brings the jamabandis to the tahsil at the beginning of September, he should bring with him all khasra girdawaris, work books (paragraph 3.85 ) consisting of counterfoils and notes of inspection and obbreviated jamabandis in his possession that are more than twelve years old. These papers should be at once destroyed by the office kanungo. He should also bring all fards bach in his possession prepared for villages, the jamabandis of which are being filed, Counter foils of register auraqintiqalat manzur shuda wa na manzur shuda relating to the same jamabandis and copleted registers reltaing to the realization of copying and inspection fee of  patwari's records.

The fards bachh referred to here are the fards bachh asamiwar or dhal bachhs which are prepared from year to year gfor the purpose of showing the sums recoverable from different individuals or groups of individuals on account of land revenue, cesses, occupier's rate, etc.Fards bachh khatewar, which are prepared at settlement for the purpose of calculating the sums chargeable on different holdings on account of land revenue and cesses, are settlement records and should be dealt with in the manner prescribed in paragraph 3.100 and 3.102 infra.

3.100.  Period for which settlement re cords, etc, remain with the patwari  -  The remainder of the records with the patwari,viz:-                              

(i)  coies of settlemtn records, including fard bachh khatewar;

(ii)   mutation registers;

(iii)  detailed jamabandis and the maps, statements of irrigation and customs, genealogical trees and lists of revenue assignments appended thereto;

(iv)  shajra parchas until replaced by new ones and field books;

(v)  village note-books.

(vi)  Village diaries(roznamcha ) , (paragraph  3.80)"

(vii)  Field Book prepared in Consolidation of Holdings Operations.

(viii)  Shaira Parcha prepared in the Consolidation of Holdings Operations, until replaced  by new ones.shll remain in his custody during the currency of the settlement to which they relate.

3.101.  Papers relating to expired set tlements to be withdrawn from patwaris - All the opapers referred to in the last two paragraphs which relate to expired settlements, also fards bachh of the last years of expired settlements not filed with ajamabandi,should be withdrawn from the patwari on the introduction of a new settlement except:-

1. The khasra girdawari until the new settlement has been in force for three hyears or until twelve years elapsed since the khasra girdawari was written, whichever period is longer'
2. Current mutation registers;
3. Village note-books until the new settlement has been in formce for five years;
4. Field books in villages not subjected to remeasurement at settlement.
5. Field books prepared in the Consolidation of Holdings Operations of the villages which are not subjected to remeasurement.

3.102.  Disposal of papers so withdrawn - The papers so withdrawn shall be disposed of thus:-

 

But, with regard to(1) and (2)  in any Sub-division where there is sufficient accommodation, the Deputy Commissioner may preserve any of the records in the tahsil for a longer period if he thinks fit.

3.103.  What records should be bound - Patwaris papers have to be filed in Government offices should not be bound in boards. But standing records prepared at settlement should be bound in stiff boards covered with leather. This applies both to the copy filed in the record room and to that kept by the patwari.

3.104.  Treatment of records.filed by patwaris in tahsil  - The records filed by the patwari in the tahsil from year to year shall be treated in the following way:-                                                                      

(1)  Abstract Statements:- The abstract statements from which the entries in the office kanungo's copy of the village note-book are obtained shall be destroyed one year after date.

(2)  All Jamabandis filed in the tahsil shall be sent to the district office in the month of April, following or any later date not exceeding 6 months fixed by the Director of Land Records, Punjab alongwith all the maps and papders attached there to except to the fards bachh.

(3)  Fards bachh filed with a jamabandi shall be kept at the tahsil until the next jamabandi is filed along with its fards and shall be then destroyed.

(4)  Completed registers relating to realization of copying and inspection fee of patwaris records shall be kept by the tehsil office kanungo for a period of 3 years and then  destroyed.

(5)  Counterfoils opf Register aurag intiqualat manzur shuda wa na manzur shuda  filled under paragraph 3.99 by patwaris shall be destroyed at once by the office kanungos.

(6)  Proceeding book(both parts) shall be kept in the tehsil office for 12 years.

(7)  List of consolication fee shall be kept till the preparation of next jamabandi.

3.105.  Records to be  permanently  kept  - The following records shall be permanently preserved in district office:-

1.   Records of expired settlements.
2. Mutation registers containing original orders which have not been bound with the jamabandi.
3. Detailed jamabandis and all the maps and papers attached thereto (excluding the fards bachh)
4. Khatauni Surat Sabiq and Draft Scheme without the list of filed numbers.

The office kanungos copies of the village, assessment circle, and tehsil noter-books shall be permanently preserved in the tahsil.

3.106.  Destructions of khataunis and abbreviated ja mabandis filed in district office      (i) Khataunis and abbreviated jamabandis filed by patwaris shall be transferred to the District Land Records Office , where the former will be preserved for the term of settlement top which they relate and destroyed after the Khataunis for the next settlement have been prepared and filed and the latter shall be destroyed 12 years after the date of receipt.

(ii)  The list of names of right holders, khatauni paimash and Naqsha Haqdarwar (prepared in the consolication of holdings operations) filed by the patwaris will be transferrede to the District Land Records Office where they will be preserved for 12 years and then destroyed.

3.105.  Records to be  permanently  kept  - The following records shall be permanently preserved in district office:-

1. Records of expired settlements.
2. Mutation registers containing original orders which have not been bound with the jamabandi.
3. Detailed jamabandis and all the maps and papers attached thereto (excluding the fards bachh)
4. Khatauni Surat Sabiq and Draft Scheme without the list of filed numbers.

The office kanungos copies of the village, assessment circle, and tehsil noter-books shall be permanently preserved in the tahsil.

3.106. Destructions of khataunis and abbreviated ja mabandis filed in district office      (i) Khataunis and abbreviated jamabandis filed by patwaris shall be transferred to the District Land Records Office , where the former will be preserved for the term of settlement top which they relate and destroyed after the Khataunis for the next settlement have been prepared and filed and the latter shall be destroyed 12 years after the date of receipt.

(ii)  The list of names of right holders, khatauni paimash and Naqsha Haqdarwar (prepared in the consolication of holdings operations) filed by the patwaris will be transferrede to the District Land Records Office where they will be preserved for 12 years and then destroyed.

APPENDIX  'A'
(Rule 8)
Curriculum of Patwari's Schools
BOOKS

 

 

PRACTICE

1.  Field survey on the square system or in hilly tracts by traingulation, and map correction as defined in Appendix XXI to the Settlement Manual and part D of  Chapter 4.
2.  Preparation of the various measurement papers connected with 1.
3.  Copying of settlement and annual records. Also partition, mutation, diluvion and fractuating assesment papers.
4.  Copying of maps.
5.  Dictation, Composition and Caligraphy.
6.  Preparation of electoral rolls of the Punjab Legislative Assembly.
7.  Theory, law and practice of Consolidation of Holdings.

AGRICULTURE

Instruction both in the form of lectures and practical demonstration, in the identification of different varieties of seed, insects and pests, their indentification and control; improved implements and other aspects of improved agriculture, a knowledge of which patwaris can use practically in the course of their ordinary duties, will, give for about two weeks by the local agricultural staff deputed by the Director of Agriculture.

RURAL RECONSTITUTION

The instruction will ver for two weeks by—

(i)  informal talks and discussion, particolarly on the principles of     Soil Conservation.

(ii)  private study of books and other publications issued by      Government on rural reconstruction work.

(iii)  Visits to forms of Agricultural Department and tyupical       villages.

(iv)  Cinema or lantern shows or other popular interludes of an       instructional nature.

INSTRUCTIONS

Seven hours daily should usually be spent in tution. Holidays shall be the same as are fixed for Government offices from time to time.

The teaching of the books can be organised as in other schools; but at least half of each day should be given to pratical work, and the practical work of two out of every three days should consist of field survey. Each pupil should be required to copy, clearly and accurately, settlement records, jamabandis ,mutations, partition and diluvion papers and other specimens of the current work of the patwaris of the district, being taught at the same time the chief rules applicable to the work and the meaning of the papers.

Each pupil should be madt to draw up milan rakbas and other statements from existing jamabandis and jinswar abstracts from khasra girdawaris.He should also be taught to write up mutation entries from tyhe remarks of changes in the khasra girdawari, and to make new etries in the jamabandi in accordance with the changes sanctioned in the mutation register. To practice him in area calculations, he should be given a field map without its khasra and be required to write up the areas in field book forms. For field surveying the school should work in squads of 4 or 5, one pupil directing the squad and the others working the chain and flags. Different villages will be selected for practice in field survey on a the square system and in map correction. Land free of crops should be chosen for the survey work, and no marks other than flag bamboosd should be put into the ground.

In the first two months of the course the duties of each member of the squad should be changed daily After that each pupil should retain the direction of the squad in turn and work at mapping for at least 8 days continuously.

In field survey on the square system each candidate must measure two squares of land with his own hand, and prepare the field book and khataunis of the fields measured by him. He must also map 50 fields by the tarmin system and prepare the connected measurment papers. When each squad has finished field work, the candidate should prepare the jamabandi of the areas mapped by them

Each candidate should also be given particular instruction in the porcedure for correcting field maps in the interval between two settlements (Part D of Chapter 4)

All the maps and papers made after the first two months of the course should be carefully preserved, and care should be taken that each map and other paper is really the handiwork of the pupil by whom it professes to be made. The maps and papers will be produced at the examination. No pupil should, on any pretext, bne allowed to remove from the school the papers prepared by him.

 APPENDIX 'B'
( Rule 8)
EXAMINATION OF PATWARIS

 

 

Under subject 5 the examinees will produce the whole work done by them during the term and will be examined on the contents of the papers in order to ascertain whether they understand them. Marks will be given with reference to the excellence of the writing and to the intelligence shown by the replies.

To pass, a candidate must obtain half of the total marks in each subject. If a patwari candidate, after regularly attending the patwar school, fails to pass in one subject or more excepting survey-work and copying of records, he may subsequently be allowed not more than two occasions, to sit for re-examination in that subject or those subjects. Candidates failing in survey-work or and copying of records, will have to attend the school again for the term during which the trainees are taught that subject or those subjecvts, as the case may be and will be required to sit for re-examination therein.

The papers on the subjects of Agriculture and Rural Upolit" will be set and the answer books examined by the Officers of the Departments concerned.

APPENDIX C –DELETED
APPENDIX "D"
(Paragraph 3.57)

Instructions regarding the repairs of patwarkhanas.

1.  The tahsildar or naib tehsildar should invariably be required to inspect the patwarkhanas requiring repairs before an application for funds is made to the director of Land Records.

2.  The estimate of cost hwne preparede should be checked by the tahsildar or naib tehsildar who inspected the patwarkhana or patwar-khanas to be repaired with a view to see that the estimate does not contain any items for which the Government is nmot repsonsible

3.  The funds placed by the Director of Land Records at the disposal of the Deputy Commissionder for this purpose should not be drawn from the treasury unless the repairs are actually taken in hand and the money allocated for the repairs of one patwarkhana should not be utilized for the repairs of another patwarkhana without the Director of Land records sanction.

4.  The work of repairs should not be left entirely in the hands of a contractor or lambardar;revenue officers should inspect it from time to time. Payments should be made by the tahsildar or if this be not possible by the kanungo of the circle in his own presence and proper rceipt taken from the payee.

5.  The account should not be finally settled till the tahsildar or Naib Tahsildar has seen the building and signed the completion certificate which should from part of the file relating to those repairs. The file should not be consigned to the record room till the prescribed certificates and not receipts have been attached to it, and for this the sadar kanungo should be held responsible.

6.  A register should be kept for each tahsil in the sadar kanungos office showing:-

1)  Name of patwarkhana requiring repairs.

2.  Name of the officer who prepared the estimate together with the name oif the officer who checked it, with brief details.

(3)  Amount sanctioned for the purpose, with the No. and date of latter.

(4)  Name of the person to whom work was entrusted and the date

(5)  Name of the person reporting that the repairs according to estimate have been carried out.

(6)  Date of completion with the name of the Tahsildar or naib tehsildar who inspected the completed work on the spot.   

(7)  Name of the tahsildar or naib tahsildar who signed the completion certificate.

(8)  Date of sending completion report to sadar kanungo for submission to Director of Land Records.

 4725     4523

APPENDIX  'E'

(This appendix replaces paragraphs 19 - 27 of standing order No.16) Employment of patwaris and temporary establishment in settlements.

1.  Settlement recorded, be patwaris - No one should except for special reasons to be employed as a settlement colony patwari unless his name has previously been duly entired in accordance with the rules in the register of candidates for patwarship of some district in the Punjab, and if the candidate's name has been so entered in the register of some other district than that in which he wishes to be employed he should be required to produce a certificate to that effect and the permission of the Deputy Commissioner of his district to his taking service in the settlement, Preference should be given to candidates, who are residents of the district under settlement colony or whose names have been duly entered in the list of candidates of that district, and among them to these candidates who have passed the patwaris examination.

2.  Pay of kanungo naib tahsildar candidates - These rules did not apply to accept candidates for the pose of kanungo or for any higher post.

3.  When dispensing with the services of any members of his temporary establishment the Settlement Officer should give him a discharge cvertificate in the form annexed. So, too in filling up posts in his temporary establishment, the Settlement Officer should require candidates to produce discharge certificates of the nature herewith prescribed and should any man come without such a certificvate, he should not obtain a post until he can give a satisfactory reason for leaving his last employment.

Discharge Certificate
PUNJAB SETLEMENT DEPARTMENT

Date________________19                

Place__________________

Settlement Officer

4.  In regard to chairman employed in map correcdtion the following instructions are issued with the approval of Government. At measurements or remeasurements chainmen are constantly at work chaiuning the sides and diagonals of squares, off sets to the corner of fields, and field boundaries . their work is skilled labour, and much time is lost if they are changed frequently, as new men have to be taught their work. A village can nearly always produce two men to carry the chain for a week or 10 days at a time without payment, but if a man is required for a longer period, he demands wages. It is right that the State should pay those wages when they have to be paid. But for the work of map correction such chaining as has to be done can be done well enough and quickly enough by the zamindars themselves, or their menials, each taking a shift of 8 or 10 days or even less, and no payment need be made by the State for such services. In map correction, therefore, sub clause(1) of section 106 of the Land Revenue Act should be enforced but sub clause (2) should be applied only in case of contumacy and not in order to secure trained chainmen.That is while chainmen should be paid by the State in all villages or portionsn of villages which are re-measured,. they should be provided by the zamindars in the villages in whihc map correction is adopted instead of remeasurement, but in such villages frequent changes in the personnel of the chainmen should not be objected to. They should also be provided by the zamindars for the remeasurement of reverain villages for which skelton maps with traverse points have been supplied by the Survey Department, as little chaining is required insuch cases.

5.  Owing to the large number of chainment who are employed when re-measurement is in full swing in a district and to their being scattered among the villages of the district great difficulty is experienced in getting their pay for any one month completely disbursed before the end of the succeeding month, and a Settlement Officer is consequently precluded from drawing their pay for the latter month at the proper time in the month next following for he is required to certify at the foot of the bill that all the salaries included in the bill drawn in the last preceeding month have been disbursed to the proper persons. To overcome this difficulty the Comptroller General of India Treasuries, Calcutta, agreed in his letter No.1393 ,dated 18^th July 1908, to the address of the Accountant General, Punjab, to the undisbursed salaries of chairmen employed on settlement operations being retained in the hands of the Settlement Officer for two months, provided that a certificate as prescribed in Article 64(d)(2), Civil Accountant Code, is given with the monthly pay bill.

6.  Temporary office muharrirs colourists and clerks need not be office muhar accepted patwari candidates, but they should, as far as possible be rirs, etc. selected from that class, and even if not accepted candidates should be encouraged to pass the patwaris examination.

7.  The Punjab Government has ruled that the payment of messengers is a proper charge against the Settlement Budget grants for temporary establishment. This sanction only applies to mazkuris, or meassengers employed on the general work of the settlement. It does not authorize the payment from the grant for temporary establishment of process servers employed in serving the process issued by the revenue courts under the control of Settlement Collectors.

APPENDIX  F   --Deleted
Register of accepted candidates of the post of Patwari in District._______

  (N.B.This register will be kept in the Collector's Office and should not be sent to the tahsil)

 

FORM P II TO III (Deleted)
FORM P IX (Paragraph 3.77) 

List of Methematical Instruments for the year ending 31^st March 19 of District

LAND RECORDS MANUAL
FORM P X (Paragraph 3.88) 

A-Register showing Survey equipments and Almirahs or boxes in charge of

            Patwari or ___________Circle_____________Tehsil

 

Note :- 1.On transfer of charge the Patwari taking over should attest the entries and sign his name, with date in column 5 as token that he has done so.
2.  Inspecting officers should enter brief remarks in column 7.
3.  In April of eacgh year the stock of each patwari should be verified and examined by the field Kanungo and the condition of the article duly noted by himin column 4. 

FORM B-XI (Paragraph 3.88)

A-Register of Records in the custody of Patwari of _________

Circle __________Tahsil_______________

District________________

 

Note: 1. In column 4th documents of the standing record should be entered first and afterwards the annual records in the order in which they are prepared during a year. Where any record consists of more than one volume this should be stated.

2.  When any record is filed in the tehsil the entries relating to it in columns 2 to 4 should be scored through.

3.  Four blank sheets should be allotted for each village and four sheets should be left at the end of the register for the entries of papers which relate to the whole circle, such as diary of occurrences , diary of instructions, work book Jantris, manuals,etc.

4.  The patwari should sign his name (with date) in column 6 in April of each year, as evidence that the records entered in the register and not scored through are in his possession. The filed Kanungo should check the entries in the same month and sign in column 7 as proof that he has done so.

5.  On transfer of charge, both the Patwaris concerned should sign in column 6 in attestation of the fact that the one has handed over, and the other has received all the records entered in the register and should date the entry. 

FORM P- XII(Paragraph 3.48(iii)

Register showing the amount of fee realised for inspection of records and grant of certified extracts there of

 

 

N.B. The Serial Nos. referred to in columns 7-11 refer to the serial Nos. in the table given in paragraph 3.48

Price LRe0-0-6.

  FORM P X III (Paragraph 3.15)

Form of Post card showing disease among livestock . The Veterinary Assistant of ____________Tehsil____________is hereby informed that contagious disease among___________exists in village___________Tehsil_________ District_________The name of the Disease is _________and upto the present _____________animals have died and ____________animals are now affecte Dated_____________19                                Patwari Post Office____________     Circle

 

To

The vetrerniary Assistant Surgeon

Incharge Verterinary Hospital_________

Tehsil_____________District_______________

 

FORM P- XIV(Paragraph 3.15)

Report regarding epidemic disease among livestock in the village in circle________for quarter ending_______________19

 

Horses include mules and donkeys cattle include buffaloes others in clued sheep and goats

 

Date      19                           Patwari

                                          Circle

To

               The Veterinary Assistant Surgeon

                Incharge Veterinary Hospital____________

                Tahsil______________District___________

 

Note.This form should also be submitted on the Ist day of every quarter to the Sadar Kanungo of the District after filling in figures for the preceeding quarter.